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j. Personnel email signatures shall be limited to only the following items: <br />i. Name <br />ii. Professional Designations or Certifications <br />iii. Job Title <br />iv. Department or Division <br />V. County Work Address <br />vi. Office Phone Number <br />vii. Mobile Phone Number <br />viii. County issued email address <br />ix. County approved logos <br />X. County approved public records declaration or statement <br />k. Electronic mail (e-mail) messages made or received by County employees in connection <br />with the transaction of official business are public records. <br />7. Microsoft Teams Messaging <br />a. Teams functionality should primarily be used for work-related communication. <br />b. Use of County provided Teams messaging shall not: <br />i. Involve solicitation; or <br />ii. Be associated with any religious or political cause or entity; or <br />iii. Have the potential to harm the reputation of County; or <br />iv. Contain or promote threatening or unethical behavior; or <br />V. Violate local, state, federal, or international laws or regulations; or <br />vi. Result in unauthorized disclosure of County information; or <br />Page 18 <br />82 <br />SECTION <br />NUMBER <br />EFFECTIVE DATE <br />Information <br />ADMINISTRATIVE <br />Technology <br />AM -1200.21 <br />5/21/2024 <br />POLICY MANUAL <br />SUBJECT <br />PAGE <br />Acceptable Use <br />Page 8 of 17 <br />j. Personnel email signatures shall be limited to only the following items: <br />i. Name <br />ii. Professional Designations or Certifications <br />iii. Job Title <br />iv. Department or Division <br />V. County Work Address <br />vi. Office Phone Number <br />vii. Mobile Phone Number <br />viii. County issued email address <br />ix. County approved logos <br />X. County approved public records declaration or statement <br />k. Electronic mail (e-mail) messages made or received by County employees in connection <br />with the transaction of official business are public records. <br />7. Microsoft Teams Messaging <br />a. Teams functionality should primarily be used for work-related communication. <br />b. Use of County provided Teams messaging shall not: <br />i. Involve solicitation; or <br />ii. Be associated with any religious or political cause or entity; or <br />iii. Have the potential to harm the reputation of County; or <br />iv. Contain or promote threatening or unethical behavior; or <br />V. Violate local, state, federal, or international laws or regulations; or <br />vi. Result in unauthorized disclosure of County information; or <br />Page 18 <br />82 <br />