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vii. Or otherwise violate any other County policies. <br />c. Sensitive information must not be shared via Teams messages. <br />d. Personnel must use caution when clicking on links within or opening attachments <br />included in Teams messages. <br />e. Teams messages made or received by County employees in connection with the <br />transaction of official business are public records. <br />8. Microsoft OneDrive <br />a. OneDrive may be used to share content or collaborate with either internal or external <br />parties. When sharing content, the following policies apply: <br />i. Users shall use one of the following OneDrive sharing options: <br />1. People in Indian River County BoCC; or <br />2. People with existing access; or <br />3. People you choose. <br />a. Users shall specify with whom content is being shared using the <br />intended recipient's email address. <br />ii. Users shall not use the 'Anyone' sharing option. <br />iii. Users shall share content as view -only unless there is a need for collaboration. <br />1. Users shall consider whether or not the recipient requires the ability to <br />download the shared content. <br />a. If not, the user shall share the content as 'Can't download' <br />which is a more restrictive option of view -only. <br />iv. Users shall periodically review shared content and remove shares which are no <br />longer necessary. <br />b. Users shall adhere to State of Florida and Indian River County retention policies for all <br />content stored in their OneDrive account. <br />Page 19 <br />E.1Cj <br />SECTION <br />NUMBER <br />EFFECTIVE DATE <br />Information <br />ADMINISTRATIVE <br />Technology <br />AM -1200.21 <br />5/21/2024 <br />POLICY MANUAL <br />SUBJECT <br />PAGE <br />Acceptable Use <br />Page 9 of 17 <br />vii. Or otherwise violate any other County policies. <br />c. Sensitive information must not be shared via Teams messages. <br />d. Personnel must use caution when clicking on links within or opening attachments <br />included in Teams messages. <br />e. Teams messages made or received by County employees in connection with the <br />transaction of official business are public records. <br />8. Microsoft OneDrive <br />a. OneDrive may be used to share content or collaborate with either internal or external <br />parties. When sharing content, the following policies apply: <br />i. Users shall use one of the following OneDrive sharing options: <br />1. People in Indian River County BoCC; or <br />2. People with existing access; or <br />3. People you choose. <br />a. Users shall specify with whom content is being shared using the <br />intended recipient's email address. <br />ii. Users shall not use the 'Anyone' sharing option. <br />iii. Users shall share content as view -only unless there is a need for collaboration. <br />1. Users shall consider whether or not the recipient requires the ability to <br />download the shared content. <br />a. If not, the user shall share the content as 'Can't download' <br />which is a more restrictive option of view -only. <br />iv. Users shall periodically review shared content and remove shares which are no <br />longer necessary. <br />b. Users shall adhere to State of Florida and Indian River County retention policies for all <br />content stored in their OneDrive account. <br />Page 19 <br />E.1Cj <br />