2024-157 - Laserfiche WebLink

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ExhibitA Collection System Action Plan Scope of Services 0"AtkinsR6afis and invoices to the COUNTY, on a monthly basis, to advise and highlight the overall progress and incurred expenses of the PROJECT. 1.2 Kick-off Meeting CONSULTANT will prepare for and attend a full day in-person project kick-off workshop with all associated staff members, including COUNTY engineering and operations staff, to discuss the PROJECT goals and objectives, clarify team roles and assignments, review and establish PROJECT schedule objectives and discuss data requirements and collection needs. An agenda, Microsoft PowerPoint presentation and meeting minutes will be prepared and distributed to all participants. 1.3 Progress Meetings CONSULTANT will attend biweekly virtual progress meetings, up to ten (10) total. Meetings will be combined with Weekly Supplemental Staff meetings when appropriate. Agenda and meeting minutes will be prepared and distributed to all participants. Deliverables: Invoices, Project Status Reports, Meeting Agendas and Minutes. Task 02 Data Collection & Review Once authorized, CONSULTANT will prepare and submit a data request memo to the COUNTY to provide available collection system data such as assessment reports, maps, GIS data, infiltration studies, flow data, maintenance records, ordinances, inventory, odor complaints, project records and Standard Operating Procedures (SOPs) that may be pertinent to execution of the PROJECT. Any information provided by the COUNTY in hardcopy form will be scanned for project use. The hardcopy along with an electronic version will be returned to the COUNTY for their records. CONSULTANT will review available data provided by the COUNTY and identify data and records that may be missing or should be collected in the future for the COUNTY'S benefit. The results of this analysis will be documented in a Missing & Future Data Needs Memo. Deliverables: Data Request Memo. Electronic versions of all hard copy data. Missing & Future Data Needs Memo. Task 03 Collection System Action Plan & Annual Report Template 3.1 FDEP Meetings CONSULTANT will prepare for and attend up to two (2) virtual meetings with FDEP and associated COUNTY staff. Meetings will likely include one kick-off meeting and one progress meeting approximately midway through preparation of the Action Plan. The objective of these meetings is to closely collaborate with FDEP to better understand and meet the new Action Plan requirements. Agendas and meeting minutes will be prepared and distributed to all participants. 2