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BOOK 99• PAGE <br />BID FOR METER READING SERVICES - AVATAR UTILITY SERVICES <br />The Board reviewed a Memorandum of September 10, 1996: <br />DATE: September 10, 1996 <br />TO: <br />JAMES E. CHANDLER <br />.50 $115,800 <br />COUNTY ADMINISTRATOR <br />FROM: <br />TERRANCE G. PPWO / f <br />4.00 38.400 <br />DIRECTOR OF UTILITY SERVICES <br />PREPARED <br />HARRY E. ASHER <br />AND STAFFED <br />ASSISTANT DIRECTOR OF UTILITIES <br />BY: <br />DEPARTMENT OF UTILITY SERVICES <br />SUBJECT: <br />AWARD OF BID FOR METER READING SERVICES <br />The Department, in its continuing effort to control operating and <br />maintenance expenses, reviewed the current meter reading contract <br />with Bermex, Inc. due to increased meter readings as a result of <br />growth of the utility system and acquisition of the City of <br />Sebastian utility system, October 1, 1995. <br />The existing vendor experienced staffing problems during May, 1996, <br />which resulted in the County providing staff to assist in reading <br />the meters scheduled for that day. The providing of County staff <br />to read the regularly scheduled meters resulted in a penalty of <br />$4,063.50 ($3.50 per meter) to the vendor for the total meters that <br />were read by County staff. <br />In its review, the Department contacted other South Florida <br />utilities who utilize contract meter reading as to the firms being <br />utilized and their current pricing. Based upon this information, <br />the Department advertised and received bids on August 21, 1996, for <br />providing water meter reading services for the 1996/97 fiscal year <br />from the following three firms: <br />Power Plant Maintenance, Inc.,(PPM), Pt. St. Lucie, F1. <br />Avatar Utility Services, (AUS),Sarasota, Fl. <br />Bermex, Inc. (BI), Southfield, MI. (Currently contracted to <br />provide these services.) <br />A summary analysis of current annual costs projected through <br />September 30, 1996 (schedule attached), compared to County costs at <br />the time of contracting for these services October 1, 1995, are as <br />follows: <br />Total cost with County employees 9/30/95 $178,484.97 <br />Projected Cost through 9/30/96 with <br />current vendor Bermex, Inc. $105.890.50 <br />Estimated first year Savings with current $ 73,594.47 <br />vendor (Bermex, Inc.) - 41% <br />The current rate per meter with the current vendor is $.50 per <br />meter per month. <br />Analysis of Bids Received For <br />Contract Meter Reading Services August 21. 1996 <br />Projected <br />Item $Units AUS AUS BI BI PPM PPM <br />Description Month Unit Annual Unit Annual Unit Annual <br />1.Meter Asad 19,300 .43 <br />$ 99,588 <br />.50 $115,800 <br />.755 $174,858 <br />2.Turn offs 800 3.25 <br />31.200 <br />4.00 38.400 <br />.755 7,248 <br />Total Bid <br />$130,788 <br />$154,200 <br />$182,106 <br />Less Item 2 <br />31.200 <br />38.400 <br />7.248 <br />Net Bid <br />$ 99,588 <br />$115,800 <br />_ <br />$174,858 <br />Aankiag of Bidders <br />•1 <br />f2 <br />•3 <br />SEPTEMBER 17, 1996 <br />44 <br />� <br />r <br />� <br />