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H. Edward Byme Memorial State and Local Law Enforcement Aaststonce Formula Grant Program aria All persons involved in or having administrative responsibility for the subgrant must read these"Acceptance and Aareement" conditions. This "Acceptance and Agireemenr ISection tf) must be returned as part of the conmpteted allcatlon. Note Condition No. 12: Only project costa Incurred on or attar the offectivo date of this agreement and on or prior to the termination date of a roclplenirs {project are eligible for reimbursement. Conditions of Agreement. Upon approval of this subgrant, the approved application and the following terms of conditions will become binding. Non-compliance will result In project coats being disallowed. The term "dopa bnont", unless otherwise stated, refers to the Department of Community Affairs, The term "Bureau", unless otherwise stated, refers to the Bureau of Community Assislance. The term "subgrant rociplenY' refers to the governing body of a city or a county or an Indian Tribe which Worms criminal justice functions as determined by the U.S. Secretary of the Interior, and includes an "Implementing agony"which Is a subordinate agency of a city, county or tndian Tribe, or an agency under the direction of an elected official (for example, Sheriff or Clerk of the Court). 1. Reports a. Project Performance Reports: The recipient shall submit department Quarterly Project Porformanco Reports to the Bureau by February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination nate. to addition, if the subgrant award period is extended beyond the "original" project period, additional QuarferlyProject Performance Reports shall be submitted. I b. Financial Reports: The recipient shall have a choice of submitting either Monthly or Quorterry Financial Clain? Reports [DCA -CJ Form -3(A -G) to the bureau. Monthly Reimbursement Claims (1-11) are due thirty-one (31) days after the end of the reporting period. Quarterly Relmbursament Claims (1-3) are due thirty-one (31) days after the and of the reporting period. A final Financial Clain? Report and a CAminaf dustico Contract (Financing Closoouf Package shall be submitted to the bureau within forty-five (45) days of the subgrant termination periost. Such claim shall be distinctly identified as "Final". Before the"final" claim will be processed, the recipient must submit to the department all oulslandirrg project reports and must have satisfied all special conditions. 'Failure to comply with the above provisions shall result in forfeiture of reimbursement. The recipient shall submit department Quarteriv Project Geueratod Income Roporfs to the bureau by i February 1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering subgrant project generated income and expenditures during the previous quarter. (See Paragraph 14. Program Income.) c. Other Reports: The recipient shall submit other reports as may be reasonably required by the bureau. All required reports, Instructions, and forms shall be distributed with the subgrant award. 2. Fiscal Control and Fund Accounting Procedures The recipient shall establish fiscal control and fund accounting procedures that assure proper disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent on this project shall be disbursed according to provisions of the project budget as approved by the bureau. section H - Page 8 of 16