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40 MAAgreement between Indian River C011110'Clerk of rile Circuit Court, FL and she G'r0A C. Project Cost GFOA takes great pride in complctitlg our consulting projects on time and on budget. To date, we have not had a cost overrun in any of the technology projects in which we have been engaged. The pricing arrangement we propose gives clients certainty for the project budget and allows the GFOA to allocate the staff necessary to satisfy Indian River County Clerk of the Circuit Court. Because of the fixed-price nature of some phases of this engagement, sonic assumptions are required which are outlined below. Phases I and II Pricing (proposed on a "Fixed Fee basis") where payment is made on the basis of deliverables/activities eomple!ed. GFOA assumes the "downside" risk if staff effort and travel costs exceed what we have estimated ---given that assumptions are met. Phase III Pricing (proposed on a "Time and Expenses basis") where payments are made monthly on the basis of hours incurred. Because of the nature of contract negotiations—that is, that the government and vendors ultimately determine the time needed to satisfy themselves that they can commit to a contract--GFOA proposes this phase oil a time and expenses basis. Summary of Cost --by Phase - Proposed Phase Description Cost I RFP Development fixed $7,000 II system Selection fixed $30,000 III Contract Ne otiations estimated time and expenses) $12,500 Total Cost $49,500 Notc: Phases I and It are fixed price inclusive of travel; Phase SII is based on time and expenses. Phase 1—Frolect Strategy Anes Iii'r Juev V10 71111:111 Task Estimated Hours 1 Develo mens of a rocurement rocessltimeline for ERP system. [21 Review of current RFII and suggested revisions. [31 Finalization and release of RFP. Total Estimated Hours 40 Hours x Blended Rate $15 Serb Total $6000 Travel Costs & Eeases $1,000 Total Cost $7,000* «F iggires !na), nor aaa carrecuy aue to i-minurrrg.