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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />RYAN L. BUTLER, CLERK <br />State of Florida." Any variation in this language must receive prior approval in writing by the Division. <br />b) All site-specific projects must include a Project identification sign, with the aforementioned language, that <br />must be placed on site. The cost of preparation and erection of the Project identification sign are allowable <br />project costs. Routine maintenance costs of Project signs are not allowable project costs. A photograph of <br />the aforementioned sign must be submitted to the Division as soon as it is erected. Non -site-specific <br />projects that produce report(s) must include the aforementioned language in the report. <br />11. Encumbrance of Funds. The Grantee shall execute a binding contract for at least a part of the Scope of Work <br />by September 30, except as allowed below. <br />a) Extension of Encumbrance Deadline: The encumbrance deadline indicated above may be extended by <br />written approval of the Division. To be eligible for this extension, the Grantee must demonstrate to the <br />Division that encumbrance of grant funding and the required match by binding contract(s) is achievable by <br />the end of the requested extended encumbrance period. The Grantee's written request for extension of the <br />encumbrance deadline must be submitted to the Department no later than fifteen (15) days prior to the <br />encumbrance deadline indicated above. <br />b) Encumbrance Deadline Exception: For projects not involving contract services the Grantee and the <br />Department shall consult on a case-by-case basis to develop an acceptable encumbrance schedule. <br />12. Grant Reporting Requirements. The Grantee must submit the following reports to the Division. All reports <br />shall document the completion of any deliverables/tasks, expenses and activities that occurred during that reporting <br />period. All reports on grant progress will be submitted online via www.dosizrants.com. <br />a) Total Compensation Paid to Non -Profit Personnel Report: <br />If applicable, the Grantee shall complete and return to the Division within 30 days of the execution of this <br />Agreement Attachment C, entitled "Total Compensation Paid to Non -Profit Personnel Using State Funds" <br />which shall satisfy the requirement to provide documentation that indicates the amount of state funds: <br />i. Allocated to be used during the full term of the contract for remuneration to any member of the board of <br />directors or an officer of the contractor. <br />ii. Allocated under each payment by the public agency to be used for remuneration of any member of the <br />board of directors or an officer of the contractor. The documentation must indicate the amounts and <br />recipients of the remuneration. <br />"State funds" means funds paid from the General Revenue Fund or any state trust fund, funds allocated by <br />the Federal Government and distributed by the state, or funds appropriated by the state for distribution <br />through any grant program. The term does not include funds used for the state Medicaid program. <br />b) First Project Progress Report is due by October 31, for the period ending September 30. <br />c) Second Project Progress Report is due by January 31, for the period ending December 31. <br />d) Third Project Progress Report is due by April 30, for the period ending March 31. <br />e) Final Report. The Grantee must submit a Final Report to the Division within one month of the Grant <br />PaW: 5 <br />Gant Axkard Agreement (Form GAAO01), Effective 07%2024 <br />Rule I A-39.001, Florida Admini.mialm, Code <br />