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expended. The Sub -Recipient shall notify their Grant Manager immediately if the equipment is destroyed, lost, or stolen. K. Ensuring the Protection of Civil Rights As the Nation works towards achieving the National Preparedness Goal, it is important to continue to protect the civil rights of individuals. Sub -Recipients shall carry out their programs and activities, including those related to the building, sustainment, and delivery of core capabilities, in a manner that respects and ensures the protection of civil rights for protected populations. Federal civil rights statutes, such as Section 308 of the Stafford Act, Section 504 of the Rehabilitation Act of 1973, and Title VI of the Civil Rights Act of 1964, Age Discrimination Act, along with DHS and FEMA regulations, prohibit discrimination on the basis of race, color, national origin, sex, religion, age, disability, limited English proficiency, or economic status in connection with programs and activities receiving federal financial assistance from FEMA. Monitoring and oversight requirements in connection with Sub -Recipient compliance with federal civil rights laws are also authorized pursuant to 44 C.F.R Part 7. In accordance with civil rights laws and regulations, Sub -Recipients shall ensure the consistent and systematic fair, just, and impartial treatment of all individuals, including individuals who belong to underserved communities that have been denied such treatment. L. SAFECOM Emergency communications systems and equipment shall meet applicable SAFECOM Guidance. Sub -Recipients shall coordinate with the Statewide Interoperability Coordinator (SWIC) and the State Interoperability Governing Body (SIGB) to ensure interoperability and long-term compatibility. M. Procurement The purpose of the procurement process is to ensure a fair and reasonable price is paid for the services provided. All procurement transactions shall be conducted in a manner providing full and open competition and shall comply with the standards articulated in: • 2 C.F.R. Part 200; • Chapter 287, Florida Statues; and, • Sub -Recipient's local procurement policy. To the extent that one standard is more stringent than another, the Sub -Recipient shall follow the more stringent standard. For example, if a state statute imposes a stricter requirement than a federal regulation, then the Sub -Recipient shall adhere to the requirements of the state statute. The State of Florida procurement policy and procedure is as follows: Amount Documentation Required Up to $2,499 Shall be carried out using good purchasing practices which may include certification of written or telephone quotes $2,500 but less than 35,000 Submit summary of 2 (minimum) written quotes, signed by the vendor representative. > $35,000 For vendors not on STC; submit documentation of Invitation to Bid Process (ITB), Request for Proposal RFP or Intent to Negotiate ITN All Sole Source FDEM pre -approval is required 94