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10/08/2024
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10/08/2024
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12/5/2024 10:41:14 AM
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12/5/2024 10:25:22 AM
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Meetings
Meeting Type
BCC Regular Meeting
Document Type
Agenda Packet
Meeting Date
10/08/2024
Meeting Body
Board of County Commissioners
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• Hiring of full-time or part-time staff or contractors/consultants responsible for activities <br />relating to the management and administration of EMPG funds. Hiring of <br />contractors/consultants shall follow applicable federal procurement requirements at 2 <br />C.F.R. §§ 200.318-200.327. <br />• Meeting -related expenses directly related to M&A of EMPG funds. <br />G. Maintenance and Sustainment <br />The use of DHS/FEMA preparedness grant funds for maintenance contracts, warranties, repair or <br />replacement costs, upgrades, and user fees are allowable, as described in DHS/FEMA Policy FP <br />205-402-125-1 (Additional guidance is provided in DHS/FEMA Policy FP 205-402-125-1, <br />Maintenance Contracts and Warranty Coverage Funded by Preparedness Grants, located at: <br />http://www.fema.gov/medialibrary/assets/documents/32474, under all active and future grant <br />awards, unless otherwise noted. <br />Preparedness grant funds may be used to purchase maintenance contracts or agreements, <br />warranty coverage, licenses and user fees. These contracts may exceed the period of <br />performance if they are purchased incidental to the original purchase of the system or equipment <br />as long as the original purchase of the system or equipment is consistent with that which is <br />typically provided for, or available through, these types of agreements, warranties, or contracts. <br />When purchasing a stand-alone warranty or extending an existing maintenance contract on an <br />already -owned piece of equipment system, coverage purchased shall not exceed the period of <br />performance of the award used to purchase the maintenance agreement or warranty. As with <br />warranties and maintenance agreements, this extends to licenses and user fees as well. <br />H. Construction and Renovation <br />EMPG funding shall not be used for construction and renovation projects without prior written <br />approval from the Division and DHS/FEMA. In some cases, the installation of equipment may <br />constitute construction and/or renovation. All Sub -Recipients of EMPG funds shall request and <br />receive approval from the Division and DHS/FEMA before any EMPG funds are used for any <br />construction or renovation. <br />Indirect Facilities & Administrative (F&A) Costs <br />Indirect costs are allowable under this program as described in 2 C.F.R. Part 200, including 2 <br />C.F.R. § 200.414. Sub -Recipients with a current negotiated indirect cost rate <br />agreement that desire to charge indirect costs to an award shall provide a copy of their <br />negotiated indirect cost rate agreement at the time of application. Sub -Recipients that are not <br />required by 2 C.F.R. Part 200 to have a negotiated indirect cost rate agreement but are required <br />by 2 C.F.R. Part 200 to develop an indirect cost rate proposal shall provide a copy of their <br />proposal at the time of application. Post -award requests to charge indirect costs shall be <br />considered on a case-by-case basis and based upon the submission of an agreement or proposal <br />as discussed above. <br />Disposition <br />When original or replacement equipment, including excepted and controlled items, acquired <br />under a federal award is no longer needed for the original project or program or for other activities <br />currently or previously supported by a federal awarding agency, except as otherwise provided in <br />federal statutes, regulations, or federal awarding agency disposition instructions, the Sub - <br />Recipient shall request disposition instructions from their Grant Manager and the State <br />Administrative Agency (SAA) shall request disposition instructions from federal awarding agency <br />as required by the terms and conditions of the federal award. Excepted or controlled <br />equipment shall not be transferred and shall remain in the possession of the original <br />FEMA grant recipient. <br />The Sub -Recipient shall notify their Grant Manager via email one (1) year in advance of the <br />expiration of the equipment's posted shelf -life or normal life expectancy or when it has been <br />LEI <br />93 <br />
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