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2024-255B
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Last modified
2/28/2025 10:57:59 AM
Creation date
1/16/2025 10:49:06 AM
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Official Documents
Official Document Type
Agreement
Approved Date
10/08/2024
Control Number
2024-255B
Agenda Item Number
8.E.
Entity Name
Department of Homeland Security FL
Division of Emergency Management
Subject
Management FY 2024 Emergency Management Performance Agreement (EMPG) Agreement No.G0558
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formal group meetings that are programmed and supervised to accomplish <br />intensive research, study, discussion, and work in some specific field oron a <br />governmental problem or problems. A conference does not mean the coming <br />together of agency or interagency personnel. <br />For travel to a conference or convention to qualify for reimbursement, the cost must be <br />reasonable and attendance at the conference must be necessary for the successful <br />completion of a task required by thisAgreement. <br />Provided the cost qualifies as reasonable and necessary for the successful completion of <br />a task required by this Agreement, travel to a conference that complies with the <br />requirements of Rule 691-42.004, FloridaAdministrative Code, satisfies the minimum level <br />of service for conference travel under this Agreement. <br />In pertinent part, Rule 691-42.004(1), Florida Administrative Code, states "No <br />public funds shall beexpended for attendance at conferences or conventions <br />unless: <br />• The main purpose of the conference or convention is in connection with the <br />official business of the state and directly related to the performance of the <br />statutory duties and responsibilities of theagency participating; <br />• The activity provides a direct educational or other benefit supporting the work <br />and public purposeof the person attending; <br />• The duties and responsibilities of the traveler attending such meetings are <br />compatible with theobjectives of the conference or convention; and <br />• The request for payment of travel expenses is otherwise in compliance with these rules. <br />Provided the cost qualifies as reasonable and necessary for the successful completion of <br />a task requiredby this Agreement, and provided any related travel complies with the <br />requirements of Rule 691-42.004, Florida Administrative Code, conferences may qualify <br />for reimbursement under this Agreement: <br />Requests for reimbursement for payment of the registration fee or for a conference or <br />convention mustinclude: <br />• A statement explaining how the expense directly relates to the <br />Recipient's successfulperformance of a task outlined in this <br />Agreement; <br />• A copy of those pages of the agenda that itemizes the registration fee; <br />• A copy of local travel policy; and, <br />• A copy of the travel voucher or a statement that no travel costs were incurred, if <br />applicable. <br />When a meal is included in a registration fee, the meal allowance must be deducted <br />from the reimbursement claim, even if the traveler decides for personal reasons not to <br />eat the meal. See section 112.061(6)(c), Florida Statutes ("No one, whether traveling <br />out of or in state, shall be reimbursed for anymeal or lodging included in a convention or <br />conference registration fee paid by the state"). A conti nenta I breakfast is considered a <br />meal and must be deducted if included in a registration fee for a convention or <br />conference. However, in the case where a meal is provided by a hotel or airline, the <br />traveler shall be allowed to claim the meal allowance provided by law. <br />Class A, Class B, and Class C Travel: <br />44 <br />
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