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• Copies of contracts or agreements with consultants providing services; <br />• Copies of invoices, receipts and cancelled checks, credit card statements and <br />bank statementsfor proof of payment. <br />• Copies of the agenda, certificates and/or sign in sheets (if using prepopulated <br />sign in sheets theymust be certified by the Emergency Management Director or <br />Lead Instructor verifying attendance). <br />For travel and conferences related to EMPG activities: <br />• Copies of all receipts must be submitted (i.e., airfare, proof of mileage, toll <br />receipts, hotel receipts,car rental receipts, etc.) Receipts must be itemized and <br />match the dates of travel/conference; <br />• Copies of Conferences must be providing an agenda. Proof of payment is also <br />required for all travel and conferences. If the Sub -Recipient seeks <br />reimbursement for travel costs that exceed the amounts stated in section <br />112.061(6)(b), Florida Statutes ($6 for breakfast, $11 for lunch, and <br />$19 for dinner), then the Sub -Recipient must provide documentation that: <br />The costs are reasonable and do not exceed charges normally allowed by <br />the Sub -Recipient in its regularoperations as a result of the Sub -Recipient's <br />written travel policy; and participation of the individual in the travel is <br />necessary to the Federal award. <br />Certain trainings may trigger Environmental Planning and Historic Preservation (EHP) <br />requirements. Please reference the EHP sections in the NOFO and this Agreement for <br />more information. <br />E. Allowable Exercise Related Costs <br />Exercises conducted with grant funds should test and evaluate performance towards <br />meeting capability targets established in a jurisdiction's THIRA for the core capabilities <br />needed to address its greatest risks. Exercise priorities should align to a current <br />Integrated Preparedness Program (IPP) developed through anannual Integrated <br />Preparedness Program Workshop (IPPW). <br />Allowable Exercise -Related Costs <br />• Design, Develop, Conduct and Evaluate an Exercise. This includes costs <br />related to planning, meeting space and other meeting costs, facilitation costs, <br />materials and supplies, travel, and documentation. Sub -Recipients are <br />encouraged to use free public space/locations/facilities, whenever available, <br />prior to the rental of space/locations/facilities. Exercises should provide the <br />opportunity to demonstrate and validate skills learned, as well as to identify any <br />gaps in these skills. Gaps identified during an exercise including those for <br />children and individuals with disabilities or access and functional needs, should <br />be identified in the AAR/IP and addressed in the exercise cycle. <br />• Hiring of Full or Part -Time Staff or Contractors/Consultants. Full or part— <br />time staff may be hired to support direct exercise activities. Payment of salaries <br />and fringe benefits must be in accordance with the policies of the state or unit(s) <br />of local government and have the approval ofthe state or FEMA, whichever is <br />applicable. The services of contractors/consultants may also beprocured to <br />support the design, development, conduct and evaluation of exercises. <br />• Overtime and Backfill. The entire amount of overtime costs, including <br />payments related to backfilling personnel, which are the direct result of time <br />spent on the design, development and conduct of exercises are allowable <br />expenses. These costs are allowed only to the extent the payment for such <br />services is in accordance with the policies of the state or unit(s) of local <br />government and has the approval of the state or FEMA, whichever is <br />46 <br />