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-( M <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PURCHASING DIVISION <br />DATE: <br />December 27, 2024 <br />TO: <br />BOARD OF COUNTY COMMISSIONERS <br />THROUGH: <br />John A. Titkanich, Jr., County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />Jennifer Hyde, Purchasing Manager <br />FROM: <br />Shelby Ball, Purchasing Specialist <br />SUBJECT: <br />Ratification of Purchase Order 101387 <br />BACKGROUND: <br />According to Section 1.4 of the Purchasing Manual, the mandatory bid threshold shall <br />be $35,000 and the Board shall be authorized to approve a procurement transaction <br />up to or in excess of $75,000, without competitive selection, unless otherwise required <br />by applicable law. The Purchasing Manager may approve purchase orders up to <br />$35000 (not associated with a bid or contract), and the Administrator is authorized in <br />Section 105.01 of the County Code to approve purchase orders up to $75,000. <br />There continues to be a significant wait time when purchasing vehicles under State and <br />other cooperative contracts, with delivery being anywhere from 3 to 6 months after the <br />issuance of a Purchase Order. The Building Division reached out to a local dealer, <br />Mullinax Ford of Vero Beach, to obtain quotes for two trucks. These trucks cost <br />$44,58o each and for a combined total of $89,16o. These totals are over the mandatory <br />bid threshold as well as the Administrators' approval authority. <br />To facilitate the purchase of the vehicles while they were available, the Deputy County <br />Administrator approved a requisition on December 12, 2024. Staff now requests the <br />Board ratify the purchase exceeding the Administrator's authority. These vehicles were <br />approved in the Fiscal Year 2024/2025 Original Budget on September 18, 2024 for a <br />total amount of $91,311. <br />FUNDING: <br />Funding, in the amount of $89,16o, for these vehicles, will come from the County <br />Building Fund/Vehicles account number, 441-166001. This purchase is $2,151 under <br />budget. <br />Account Description <br />Account Number <br />Amount <br />County Building Fund Vehicles <br />I 441-166001 <br />$89,16o <br />RECOMMENDATION: <br />Staff recommends the Board of County Commissioners ratify the issuance of Purchase <br />Order 101387 for $89,16o.00 to Mullinax Ford of Vero Beach, and further authorize the <br />County Administrator or his designee to authorize additional off the lot purchases from <br />local dealers, as necessary, with said purchases to be reported quarterly to the Board. <br />187 <br />