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0 INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: December 27, 2024 TO: BOARD OF COUNTY COMMISSIONERS THROUGH: John A. Titkanich, Jr., County Administrator Kristin Daniels, Director, Office of Management & Budget FROM: Jennifer Hyde, Purchasing Manager SUBJECT: Rejection of Bids for 2025015 for Sandridge Golf Club Lakes Course Restroom BACKGROUND: On behalf of Sandridge Golf Club, bids were solicited for renovations to the restrooms located on Lakes Course Hole 6. Project design was completed by Kimley-Horn and Associates, Inc. under work order 11, which was approved by the Board on May 7, 2024. The scope of work included the conversion of the existing septic sewer system to a combined gravity sewer and pump (grinder) station, with associated discharge to an existing 4 -inch force main, as well as the connection to county water via a 2 -inch line. The restroom is currently out of order, due to a lack of water. DISCUSSION• Two responsive bids were received, with the lowest bid more than double the available and budgeted funds for the project. The highest cost noted in the bids was for furnishing and installing the lift station for the sewer system, with the low bid price for that item $325,000. Because additional funds are not available to support completion of the entire project, and the septic system is operating effectively, staff would like to reject the bids received and cancel the project. Quotes will be obtained for the water line connection, and the work authorized under the Purchasing Manager's authority. FUNDING• No funds are necessary in relation to the rejection of bids. Funds for the water line connection will be authorized during the review of the purchase order by Budget. RECOMMENDATION: Staff recommends the Board reject the bids received in response to invitation to bid 2025015. 188