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part-time position. 4. New employees may use vacation after it is accrued. No employee may use vacation leave in advance of it being accrued. Accrued vacation is credited after the end of each month, and is added to the employees' account on or after the first of the following month. In order to accrue vacation for that month, an employee must be employed for the full month and work at least one-half of the budgeted hours in the month or be in a paid leave status. Donated sick leave and approved administrative leave with pay are excluded from the accrual calculation. 5. Authorized vacation hours shall be counted as time worked for the purpose of computing overtime pay eligibility. 6. Employees hired prior to October 1, 2011, will earn vacation monthly, in hourly increments, and may carry over unused vacation from year to year up to a maximum of 75 days. Any vacation time accrued over 75 days during the calendar year must be used by December 31 of that calendar year. On January 1 vacation balances exceeding 75 days will be rolled back to the 75 -day maximum. Employees hired on or after October 1, 2011, will earn vacation monthly, in hourly increments, and may carry over unused vacation from year to year up to a maximum of 30 days. Any vacation time accrued over 30 days during the calendar year must be used by December 31 of that calendar year. On January 1 vacation balances exceeding 30 days will be rolled back to the 30 -day maximum. 7. Vacation leave may be taken after approval by the manager or supervisor. Employees are encouraged to take their vacation in increments of five working days or more. It may be requested in increments as small as one hour. 8. Employees shall not be paid for earned vacation leave in lieu of taking the leave, except upon termination of employment. In no event will an employee be paid for more than 75 days (if hired prior to October 1, 2011) or 30 days (if hired on or after October 1, 2011) of vacation leave upon termination of employment. Earned vacation leave for employees who die while in County employment shall be paid to the same beneficiary as is designated for the life insurance benefit. 9. When a County observed holiday falls within an authorized vacation leave period, that time shall be charged as holiday pay, and vacation leave will not be charged. 10. Vacation leave will always be paid at the employee's pay level at the time the vacation is used. 191 SECTION NUMBER EFFECTIVE DATE ADMINISTRATIVE HUMAN POLICY RESOURCES AM -502.1 1/14/2025 MANUAL SUBJECT PAGE VACATION LEAVE 2 of 2 part-time position. 4. New employees may use vacation after it is accrued. No employee may use vacation leave in advance of it being accrued. Accrued vacation is credited after the end of each month, and is added to the employees' account on or after the first of the following month. In order to accrue vacation for that month, an employee must be employed for the full month and work at least one-half of the budgeted hours in the month or be in a paid leave status. Donated sick leave and approved administrative leave with pay are excluded from the accrual calculation. 5. Authorized vacation hours shall be counted as time worked for the purpose of computing overtime pay eligibility. 6. Employees hired prior to October 1, 2011, will earn vacation monthly, in hourly increments, and may carry over unused vacation from year to year up to a maximum of 75 days. Any vacation time accrued over 75 days during the calendar year must be used by December 31 of that calendar year. On January 1 vacation balances exceeding 75 days will be rolled back to the 75 -day maximum. Employees hired on or after October 1, 2011, will earn vacation monthly, in hourly increments, and may carry over unused vacation from year to year up to a maximum of 30 days. Any vacation time accrued over 30 days during the calendar year must be used by December 31 of that calendar year. On January 1 vacation balances exceeding 30 days will be rolled back to the 30 -day maximum. 7. Vacation leave may be taken after approval by the manager or supervisor. Employees are encouraged to take their vacation in increments of five working days or more. It may be requested in increments as small as one hour. 8. Employees shall not be paid for earned vacation leave in lieu of taking the leave, except upon termination of employment. In no event will an employee be paid for more than 75 days (if hired prior to October 1, 2011) or 30 days (if hired on or after October 1, 2011) of vacation leave upon termination of employment. Earned vacation leave for employees who die while in County employment shall be paid to the same beneficiary as is designated for the life insurance benefit. 9. When a County observed holiday falls within an authorized vacation leave period, that time shall be charged as holiday pay, and vacation leave will not be charged. 10. Vacation leave will always be paid at the employee's pay level at the time the vacation is used. 191