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An expenditure report is not required when no reimbursement is being requested; however, recipients should close the
<br />associated reporting period in the electronic grant management system.
<br />Before the "final" Payment Request will be processed, the recipient must submit to the Department all outstanding
<br />Performance Achievements and must have satisfied all withholding, special, and monitoring conditions. Failure to comply
<br />with the above provisions shall result in forfeiture of reimbursement.
<br />8.0 Project Income (PGI) - All income generated as a direct result of a project shall be deemed program income. Program
<br />income from asset seizures and forfeitures is considered earned when the property has been adjudicated to the benefit
<br />of the plaintiff (i.e., law enforcement entity).
<br />The recipient shall submit a PGI Earnings and Expenditures form in the electronic grant management system as soon as
<br />PGI is earned or expended. Prior to expending funds, the recipient shall submit a PGI Spending Request form for OCJG
<br />approval. All PGI expenditures must directly relate to the project being funded and must be allowable under the federal
<br />award.
<br />Additionally, any unexpended PGI remaining at the end of the federal award period must be submitted to OCJG for
<br />transmittal to the Bureau of Justice Assistance.
<br />9.0 Recipient Integrity and Performance Matters - Requirement to report information on certain civil, criminal, and
<br />administrative proceedings to OCJG, SAM and FAPIIS.
<br />The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal,
<br />and administrative proceedings connected with (or connected to the performance of) either this award or any other grant,
<br />cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients
<br />of OJP awards are required to report information about such proceedings, through the federal System for Award
<br />Management ("SAM"), to the designated federal integrity and performance system ("FAPIIS").
<br />10.0 Verification and updating of Recipient Grant Manager contact information - The recipient must verify its Recipient
<br />Grant Manager (GM) contact information in AmpliFund, including telephone number and e-mail address, is current and
<br />correct. If any information is incorrect or has changed, an authorized user of the recipient must make changes to the GM
<br />information in AmpliFund and provide the GM's contact information to the OCJG grant manager within thirty days of the
<br />change.
<br />SECTION V: MONITORING AND AUDITS
<br />1.0 Access to Records - The Florida Department of Law Enforcement, the Auditor General of the State of Florida, the U.S.
<br />Department of Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access to
<br />books, documents, papers and records of the recipient and contractors for the purpose of audit and examination according
<br />to the Financial Guide. At any time, a representative of the Department, the U.S. Department of Justice, or the Auditor
<br />General of the State of Florida, have the right to visit the project site to monitor, inspect and assess work performed under
<br />this agreement.
<br />The Department reserves the right to unilaterally terminate this agreement if the recipient or contractor refuses to allow
<br />public access to all documents, papers, letters, or other materials subject to provisions of Chapter 119, Florida Statutes,
<br />unless specifically exempted and/or made confidential by operation of Chapter 119, Florida Statutes, and made or
<br />received by the recipient or its contractor in conjunction with this agreement.
<br />The recipient will give the awarding agency or the General Accounting Office, through any authorized representative,
<br />access to and the right to examine all paper or electronic records related to the financial assistance.
<br />2.0 Assessments and Evaluations - The recipient agrees to participate in a data collection process measuring program
<br />outputs and outcomes as outlined by the Office of Justice Programs. The recipient agrees to cooperate with any
<br />assessments, national evaluation efforts, and/or information or data collection requests related to activities under this
<br />award.
<br />3.0 Monitoring - The recipient agrees to comply with FDLE's award monitoring guidelines, protocols, and procedures; and
<br />to cooperate with FDLE on all award monitoring requests, including requests related to desk reviews, enhanced
<br />programmatic desk reviews, and/or site visits. The recipient agrees to provide FDLE all documentation necessary to
<br />complete monitoring of the award. Further, the recipient agrees to abide by reasonable deadlines set by FDLE for
<br />providing requested documents. Failure to cooperate with award monitoring activities may result in sanctions affecting
<br />the recipient's award, including, but not limited to: withholding and/or other restrictions on the recipient's access to funds,
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