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referral to the Office of the Inspector General for audit review, designation of the recipient as a FDLE High Risk grantee,
<br />or termination of award(s).
<br />4.0 Property Management - The recipient shall establish and administer a system to protect, preserve, use, maintain and
<br />dispose of any property furnished to it by the Department or purchased pursuant to this agreement according to federal
<br />property management standards set forth in the DOJ Grants Financial Guide and 2 C.F.R. § 200.313. This obligation
<br />continues as long as the recipient retains the property, notwithstanding expiration of this agreement.
<br />5.0 Award Closeout - Award Closeout will be initiated by the Department after the final payment request has been processed.
<br />The final payment request must be submitted within sixty (60) days of the end date of the award. All performance
<br />achievements and performance questionnaires must be completed before the award can be closed.
<br />6.0 High Risk Recipients - If a recipient is designated "high risk" by a federal award-making agency, currently or at any time
<br />during the course of the period of performance under this award, the recipient must disclose that fact and certain related
<br />information to FDLE's OCJG. For purposes of this disclosure, high risk includes any status under which a federal awarding
<br />agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns
<br />with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently
<br />designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at
<br />that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as
<br />set out by the federal awarding agency.
<br />7.0 Imposition of Additional Requirements - The recipient agrees to comply with any additional requirements that may be
<br />imposed by OCJG during the period of performance for this award if the recipient is designated as "high-risk" for purposes
<br />of the DOJ high-risk list.
<br />8.0 Retention of Records - The recipient shall maintain all records and documents for a minimum of five (5) years from the
<br />date of the final financial statement and be available for audit and public disclosure upon request of duly authorized
<br />persons. The recipient shall comply with State of Florida General Records Schedule GS1-SL for State and Local
<br />Government Agencies: https://fiiles.floridados.gov/media/706717/gsl-sl-mune-2023 pdf.
<br />9.0 Disputes and Appeals - The Department shall make its decision in writing when responding to any disputes,
<br />disagreements, or questions of fact arising under this agreement and shall distribute its response to all concerned parties.
<br />The recipient shall proceed diligently with the performance of this agreement according to the Department's decision. If
<br />the recipient appeals the Department's decision, the appeal also shall be made in writing within twenty-one (21) calendar
<br />days to the Department's clerk (agency clerk). The recipient's right to appeal the Department's decision is contained in
<br />Chapter 120, Florida Statutes, and in procedures set forth in Rule 28-106.104, Florida Administrative Code. Failure to
<br />appeal within this time frame constitutes a waiver of proceedings under Chapter 120, Florida Statutes.
<br />10.0 Failure to Address Audit Issues - The recipient understands and agrees that FDLE's OCJG may withhold award funds,
<br />or may impose award conditions or other related requirements, if (as determined by OCJG) the recipient does not
<br />satisfactorily and promptly address outstanding issues from audits required by the 2 C.F. R. § 200 Uniform Requirements
<br />(or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews.
<br />11.0 Single Annual Audit - Recipients that expend $1,000,000 or more in a year in total federal award funding shall have a
<br />single audit or program -specific audit conducted for that year. The audit shall be performed in accordance with the OMB
<br />2 C.F.R. § 200 Subpart F — Audit Requirements and other applicable federal law. The contract for this agreement shall
<br />be identified in the Schedule of Federal Financial Assistance in the subject audit. The contract shall be identified as federal
<br />funds passed through the Florida Department of Law Enforcement and include the contract number, CFDA number,
<br />award amount, contract period, funds received and disbursed. When applicable, the recipient shall submit an annual
<br />financial audit that meets the requirements of 2 C.F.R. § 200 Subpart F, "Audit Requirements" Section 215.97, Florida
<br />Statutes, "Florida Single Audit Act" and Rules of the Auditor General, Chapter 10.550, and Chapter 10.650, "Local
<br />Governmental Entity Audits" and "Florida Single Audit Act Audits Nonprofit and For -Profit Organizations."
<br />A complete audit report that covers any portion of the effective dates of this agreement must be performed and submitted
<br />to the Federal Audit Clearinghouse within the earlier of thirty (30) calendar days after receipt of the auditor's report(s), or
<br />nine (9) months after the end of the audit period. Submissions must include required elements described in Appendix X
<br />to 2 C.F.R. § 200 on the specified Data Collection Form (Form SF -SAC).
<br />Records shall be made available upon request for a period of five (5) years from the date the audit report is issued, unless
<br />extended in writing by the Department.
<br />Recipients that expend less than $1,000,000 in federal awards during a fiscal year are exempt from the Single Audit Act
<br />audit requirements for that fiscal year. In this case, written notification, in the form of the "Certification of Audit Exemption"
<br />form, shall be provided to the Department by the Chief Financial Officer, or designee, that the recipient is exempt. This
<br />notice shall be provided to the Department no later than March 1 following the end of the fiscal year.
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