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2025-062
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Last modified
4/14/2025 1:29:49 PM
Creation date
4/14/2025 1:29:01 PM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
03/25/2025
Control Number
2025-062
Agenda Item Number
9.G.
Entity Name
Quality –Recording Solutions, LLC
Subject
Agreement for 911 Recording System Maintenance
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Maintenance Services Agreement with Quality Recording Solutions, LLC <br />3.1 to provide maintenance services at a "Standard" level <br />3.2 to provide service engineer visits to the Location of Equipment between the Coverage Hours specified in the <br />Schedule including all labor and travel expenses as deemed necessary by Quality Recording Solutions. <br />3.3 to use reasonable endeavors to meet the Response Time shown in the Schedule. <br />3.4 to use reasonable endeavors to assist Client to recover data which has been recorded by the Equipment on storage <br />media and has been corrupted by system failure; this in no way constitutes a guaranty or other consequent liability <br />to Quality Recording Solutions for any failure to recover data. <br />3.5 to use reasonable endeavors to remedy any defect in the Licensed Software which causes it not to conform to the <br />specifications laid down from time to time by the software licensor. <br />3.6 to provide minor version upgrades of the Licensed Software within the same major version number release. Such <br />minor version upgrades include only those software releases, as determined by Quality Recording Solutions, <br />which either remedy deficiencies in the software or improve operating performance of the software without <br />altering its basic functionality or adding new functionality. Such minor version upgrades will be installed by <br />Quality Recording Solutions and included in the cost of this Contract. <br />3.7 to repair or replace at Quality Recording Solution's option any part of the Equipment which has failed during <br />normal use. New or equivalent to new standard parts will be used in making repairs. Quality Recording Solutions <br />will be responsible for the availability of parts needed for repairs only to the extent that such parts are reasonably <br />available on a commercial basis. <br />3.8 to remove any part of the Equipment to Quality Recording Solution's workshop for the purpose of repair if <br />necessary, in the opinion of Quality Recording Solutions. <br />Exclusions <br />Quality Recording Solutions is not responsible for. <br />4.1 labor, travel costs, or parts necessitated by carelessness, act of Gods, operator error, misuse or accidents as well <br />as services provided outside of the Contract's Premium Coverage Hours, will be charged at Quality Recording <br />Solution's standard service rates in effect at the time. <br />4.2 major version upgrades of the Licensed Software. Example: migrating from version 1.X to 2.X <br />4.3 damage or operating performance problems caused by the Client's relocation of equipment from its original <br />installation site. Quality Recording Solutions , at the request of Client, will move and re -install the Equipment <br />and Licensed Software at another location of the Client for which Client will be charged for such move at Quality <br />Recording Solution's standard service rates in effect at the time (see restriction on geographic relocations in 6.5 <br />below). <br />Condition of Equipment <br />5.1 Except for Equipment and Licensed Software purchased from Quality Recording Solutions within the twelve <br />months preceding the Commencement Date as listed in Schedule 1 or for Equipment and Licenses Software which <br />has been under a continuous maintenance agreement with Quality Recording Solutions, the Client will provide <br />written documentation to demonstrate that all Equipment and Software listed in Schedule 1 has been under a <br />continuous full maintenance agreement by an authorized Quality Recording Solutions service provider for at least <br />one year preceding the Commencement Date. Such written documentation will be provided to Quality Recording <br />Solutions before the Commencement Date of this Agreement. If the Client is unable to provide this written <br />documentation, the Client will be required, as a condition of this Agreement, to have such non -qualifying <br />Equipment and Licensed Software certified by Quality Recording Solutions and brought into current standard <br />working condition. The cost for such certification to the Client will be at Quality Recording Solution's then <br />standard service and material rates. Certification of the Equipment and Licensed Software must be completed <br />prior to the commencement of the Contract Period. <br />Client's Obligations <br />Client agrees <br />6.1 to pay the Maintenance Agreement Price as listed on Schedule I (plus sales tax as applicable) on the later of the <br />Commencement Date of this Agreement or 15 days from the date of Quality Recording Solution's invoice to the <br />Client to be invoiced and paid as services and equipment requested by the Client are performed or provided to <br />the Client's satisfaction. <br />6.2 to operate the Equipment and the Licensed Software in accordance with the operating instructions provided in the <br />Proprietary & Confidential to Quality Recording Solutions, LLC <br />Page 3 of 7 <br />
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