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M CONSENT INDIAN RIVER COUNTY OFFICE OF MANAGEMENT AND BUDGET PURCHASING DIVISION DATE: June 27, 2022 TO: Board of County Commissioners THROUGH: Jason E. Brown, County Administrator Kristin Daniels, Budget Director FROM: Jennifer Hyde, Purchasing Manager SUBJECT: First Renewal and Amendment to Award of Bid 2021047 - Annual Bid for Utility Operations Warehouse Stock BACKGROUND: On July 13, 2021, the Board awarded Annual Bid 2021047 for Utility Operations Warehouse Stock to Core & Main, LP and Ferguson Waterworks and authorized the Purchasing Division to issue blanket purchase orders for the period of July 13, 2021 through July 12, 2022 with the recommended bidders. The Board also authorized the Purchasing Manager to renew the bid at the same rates for two additional one year periods. Upon being offered the first renewal, both suppliers indicated they could only renew if changes to the awarded bid pricing were considered. ANALYSIS: Pricing for all items were increased by both suppliers, with the overall average price increase across the 1,943 items 51%. The Department finds these prices to reflect lower costs than open market pricing, therefore staff recommends the increases be approved, rather than rebid. The original and updated pricing by vendor and item is available for review in the Purchasing Division. With the price modification, the distribution of lowest unit price changed for some items, with Core & Main the lowest bidder for 1,573 items, and Ferguson lowest for 383 items. There is one item for which both vendors submitted the same price. Firm (Original) Total for All items low bid Updated Total for (Original) Total all items low bid Bid for all items Updated total bid for all items Core & Main LP $1,642,126.49 $2,673,489.35 $2,318,023.60 $3,449,340.05 Ferguson Enterprises $558,934.41 $684,442.76 $2,411,875.75 $4,029,303.53 TOTAL $2,201,060.90 $3,357,932.11 $4,729,899.35 $7,478,643.58 39