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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />RYAN L. BUTLER, CLERK <br />month. Receipt of reimbursement funds from the E911 Board is contingent on <br />the timely and accurate submittal of funding requests. Requests for <br />reimbursement of expenditures must be submitted on the approved Financial <br />Reimbursement of Expenditures Form in Rule 60FF1-5.0035(4), F.A.C. <br />Incomplete claim forms or claims not submitted on the correct form cannot be <br />processed and will be returned for corrections. Submit only for the amounts in <br />each budget category in which you have incurred expenditures. Incomplete <br />reimbursement requests will be returned after 14 days if no updates are received <br />from the county. <br />8.3. Upon written request and with documentation justifying the need, a progress <br />disbursement shall_be considered with a completed Financial Reimbursement of <br />Expenditures Form in Rule 60FF1-5.0035(4), F.A.C., itemized purchase order, <br />and vendor itemized invoice. All items must comply with the Florida Department <br />of Financial Services (DFS) Reference Guide for State Expenditures. Within 45 <br />days of receipt of funding, the grantee shall submit verification of vendor <br />payment. Abuse of this policy will lead to denial of future payment. <br />8.4. Reimbursement claims shall include only expenditures related to the specific <br />grant and include purchase orders, itemized invoices, and proof of successful <br />payment to the vendor. The reimbursement request must match the scope of <br />work and budget proposed in the grant applications to include the quote provided <br />with the application. Grants that include costs defined by a set number of work <br />hours dedicated to a project must include additional documents as requested by <br />DMS staff. All items must comply with the DFS Reference Guide for State <br />Expenditures. <br />8.5. To assure prompt processing, complete reimbursement claims should be <br />e-mailed to: E911Board Electron icGrantReportstr')idms.fl.gov <br />8.6. Grant funds can only be expended between the beginning and end dates of the <br />grant term, unless the E911 Board authorizes an extension. Request for <br />reimbursements may be submitted up to 120 days after the end of the grant term. <br />8.7. It is the county responsibility to maintain the property, equipment, or services in <br />accordance with the scope of work. If a sale or transfer of such property or <br />equipment occurs within five years after a grant ends, funds must be returned to <br />the E911 Board on a pro -rata basis. If the equipment costs over $5,000, a county, <br />group of counties, or region must maintain it on an inventory for five years unless <br />the item becomes obsolete. <br />8.8. If a grantee terminates a contract for prepaid services, the unused portion must <br />be returned to the E911 Board on a pro -rata basis. <br />8.9. The grantee agrees that any improvement, expansion, or other effect brought <br />about in whole or part by grant funds will be maintained until the system or <br />equipment becomes obsolete (on average five years). <br />Application and instructions for 911 Grant Programs, revised May 2023 <br />W Foran 3A, incorporated by reference in Fla. Admin. Code R. 60FF1-5.003 911 Grant Programs <br />11 <br />