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A TRUE COPY <br />'E Tit:CATION ON LAST PAGE <br />L. BUTLER, CLLiRK <br />i. Any payment that should not have been made or that was made in an incorrect <br />amount (including overpayments and underpayments) under statutory, <br />contractual, administrative, or other legally applicable requirements. <br />ii. Any payment to an ineligible party, any payment for an ineligible good or service, <br />any duplicate payment, any payment for a good or service not received (except <br />for such payments where authorized by law), any payment that does not account <br />for credit for applicable discounts, and any payment where insufficient or lack of <br />documentation prevents a reviewer from discerning whether a payment was <br />proper. <br />iii. Any payment for Management Consulting or Feasibility Studies. <br />(10) REQUEST FOR REIMBURSEMENT <br />A. Subject to the funding limitations of this Agreement, the Department shall reimburse <br />the Recipient only for allowable costs resulting from incurred obligations pursuant to <br />section 216.301, F.S., in furtherance of the successful completion of deliverables <br />outlined in Attachment A and further defined in the Recipient's PSAP Upgrade <br />contract. The Recipient may submit more than one (1) request for reimbursement <br />under this deliverable. However, no reimbursement shall duplicate any previous <br />reimbursement. <br />B. Recipient will submit a request for reimbursement (See Attachment D, Request for <br />Reimbursement of Funds), by email to the Grant Manager, not to exceed once per <br />month. <br />C. All bills for fees or other compensation for services or expenses shall be submitted <br />in detail sufficient for a proper pre -audit and post -audit thereof and shall be <br />accompanied by all supporting documentation required for reimbursement including, <br />but not limited to, copies of purchase orders and paid vouchers, invoices, copies of <br />check processing, and journal transfers. Reimbursement claims shall include only <br />expenditures claimed against the awarded funding amount. Requests for <br />reimbursement for Recipient Deliverable 2 of Attachment A, must also contain copies <br />of Recipient's documented inspection of activities or project milestones performed <br />under Recipient Deliverable 3 to verify the components meet or exceed Recipient's <br />Contract for the PSAP Upgrade procured under Recipient Deliverable 1. <br />D. The Department shall not process requests for reimbursement for payments made <br />by Recipient that are deemed as improper payments as set forth in Section 9, <br />Funding, of this Agreement. <br />E. Submission of final documents and submission for closeout of the funding does not <br />affect the Department's right to disallow costs and recover funds based on an audit <br />or financial review. The final request for reimbursement and supporting <br />documentation for incurred obligations pursuant to section 216.301, F.S., shall be <br />submitted to the Department no later than August 15, 2025. <br />F. The Department is not liable for approval of reimbursement by the Department of <br />Financial Services (DFS), and Recipient is responsible for ensuring purchases and <br />invoices are in conformance with DFS requirements. Recipient agrees to comply <br />with the State of Florida Reference Guide for State Expenditures, available at: <br />https://www.myfloridacfo.com/docs-sf/accounting-and-auditing-libraries/state- <br />agencies/reference-guide-for-state-expenditures.pdf. <br />DMS -P1-24-07-17 Page of 18 <br />