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Last modified
5/1/2025 3:00:29 PM
Creation date
5/1/2025 2:59:35 PM
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
04/08/2025
Control Number
2025-077
Agenda Item Number
9.H.
Entity Name
Southeastern Fastpitch Inc.
Subject
Parks & Recreation License Agreement for the Southeastern Fast Pitch Softball Tournament
July 19, 2025 at the Fran B Adams (North County) Park Ballfields 6:00 am – 11:59 pm
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A. PARK, PREMISES & EVENT SCHEDULE: <br />1. This Indian River County Parks, Recreation & Conservation License Agreement ("License <br />Agreement") applies to the use of the Commissioner Fran B Adams (North County) Park <br />Ballfields (`Ballfields"). The areas, personnel and facilities of the Ballfields which Applicant <br />may apply for a permit, license, or use hereunder are more particularly described as the <br />"Premises" shown in Exhibit A which Applicant acknowledges to be sufficient, as is, for its <br />intended purpose and/or use contemplated hereunder. <br />2. Applicant may use and have access to the Premises for a period, commencing on the dates <br />outlined in Exhibit B at 6:00 am on the first day of each tournament, and ending at 11:59 pm on <br />the Sunday day of each tournament weekend ("License Duration"), which License Duration <br />shall include set-up, removal and clean-up of Applicant's property. Where the Applicant <br />requires usage after the stipulated time, Applicant is required to pay additional charges <br />including, but not limited to Parks Staff hourly rates and any overage fees as set forth in the <br />Parks Fee Schedule attached as Exhibit B ("Fee Schedule"). <br />B. AUTHORIZED USE, TERMS & CONDITIONS: <br />The Premises are to be used by Applicant for the 2025 Southeastern Fastpitch Softball <br />Tournament Season (the "Events"). <br />(a) The Events may include the following activities: <br />Girls' softball to-: rnarnents and concession sal --c ac nermitted through a Cr�rrcial Event <br />r------••--- er <br />Permit (per weekend) <br />(b) Hours covered under the License Agreement/License Duration are from 6:OOam to <br />11:59pm. Tournament play must be finished no later than 11:OOpm each day. All property <br />owned by the Applicant or his subcontractors must be removed from the property no later <br />than 11:59pm otherwise additional fees may be assessed. <br />(c) The Events shall be used for no other purpose whatsoever, unless prior written approval is <br />requested in writing by Applicant and given by the County which approval shall be subject <br />to availability but not be unreasonably withheld, conditioned, or delayed so long as such <br />request is submitted at least 15 days prior to the beginning of each tournament for the <br />entirety of the License Duration. Such change may result in a modification of the <br />insurance requirements set forth in B.15. <br />2. Applicant agrees to pay to the County as rent, costs, expenses and taxes for the use of the <br />Premises the following sums: <br />(a) Rental fee for the sum of ali events will be $22,050.00, plus any additional charges <br />imposed at the request of the Applicant to be reconciled at the end of License Duration, <br />based on the calculations on the attached Fee Schedule. An Event Deposit of $1,000 <br />("Event Deposit"), will be or has been collected from the Applicant in order to secure the <br />Ballfields for the Events. The balance of the rental fee for each tournament and any <br />remaining payments, inc1-uduig airy expeases, charges or other fees described iii 'dus <br />License Agreement shall be due fourteen (14) days prior to the scheduled date of each <br />tournament weekend. Any incidental charges or fees not included in this Agreement at the <br />Indian Riv r )unly Parks, Recreation & Conservation License Agreement Southeastern Fastpitch Inc. <br />Initials <br />
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