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CONSENT <br />INDIAN RIVER COUNTY <br />OFFICE OF MANAGEMENT AND BUDGET <br />PROCUREMENT DIVISION <br />DATE: March 12, 2025 <br />TO: BOARD OF COUNTY COMMISSIONERS <br />THROUGH: John A. Titkanich, Jr., County Administrator <br />Kristin Daniels, Director, Office of Management and Budget <br />FROM: Jennifer Hyde, Procurement Manager <br />SUBJECT: Award of RFP 2025033 for E -Rate Infrastructure Support for Libraries <br />BACKGROUND: <br />Information Technology Department (IS&T) staff has identified available funding for library <br />network equipment, software, and support through the Federal Communication Commission, <br />which is administered by the Universal Service Administrative Company (USAC) under the program <br />named E -rate. <br />The program requires libraries to first identify their needs, solicit proposals and make award to the <br />vendor offering "the most cost-effective eligible products and services using price as the primary <br />factor." Once award is made, a formal application for approval of the purchases is required. The <br />Board previously awarded similar E -rate RFPs for infrastructure and cabling at the libraries in 2021, <br />with $255,596 in program funding received. <br />The improvements proposed for the upcoming year include updates to hardware, and renewal of <br />software and support subscriptions. Specific information relating to computer software and <br />systems is exempt from public disclosure, under the State Cybersecurity Act, as described in <br />section 282.318, Florida Statute. For eligibility for funding in the upcoming program year, which <br />begins on July 1, 2025, award must be made and application filed with USAC by March 26, 2025. <br />To ensure compliance with the program, IS&T again enlisted the assistance of Janie Griffith <br />Consulting of DeFuniak Springs to review the County's solicitation documents, make required <br />posts to the USAC website for qualified vendors, and to ultimately submit the funding application <br />on the County's behalf. <br />A Request for Proposals (RFP 2025033) was issued on February 10, 2025, with responses due <br />March 11, 2025. Only vendors pre -approved by the FCC were eligible to participate. <br />140 <br />