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CONSENT <br />ANALYSIS: <br />A selection committee comprised of Josh Perez, Libraries Systems Coordinator and Zac Portwood, <br />Information Systems and Telecommunications Manager independently evaluated and scored the <br />received proposals in accordance with the RFP document and Purchasing Manual. Erik Harvey, <br />Information Technology Director was planned to be on the committee, but was unable to <br />participate. The Procurement Manager determined it was in the County's best interest to proceed <br />with the committee review without replacing him, due to the short timeline to award. Evaluation <br />criteria included qualifications, approach, references, and price. These scores were compiled by <br />the committee and an overall initial ranking of firms developed. <br />The committee determined interviews were not necessary for the RFP and the initial ranking of <br />firms declared final. <br />Proposing Firm Location Total Price <br />1. DOF Creations, LLC Tampa $25,543.29 <br />2. PC Solutions & Integration, Inc. Miami $29,614.70 <br />Award of the RFP by the Board enables the consultant to apply for E -rate funding on our behalf. If <br />approved, USAC will provide the County with a Funding Decision Commitment Letter, and staff will <br />subsequently issue a Purchase Order to the vendor. <br />The consultant anticipates our project will receive 80% funding. Allocations are shown on the <br />table below based on the anticipated funding distribution. <br />Total cost <br />80% E -rate program funding <br />County's 20% share <br />$25,543.29 <br />$20,434.63 <br />$5,108.66 <br />FUNDING: <br />Funding in the amount of $5,108.66 for the County's anticipated share of this project is budgeted <br />and available in the General Fund/Main Library/Computer Hardware Upgrade Account, 00110971- <br />035130. <br />Account Description ,Account Number <br />General/Main Library/Computer Hardware Upgrade 00110971-035130 $S 1.08.66 <br />RECOMMENDATION: <br />Staff recommends the Board approve the committee's final ranking of firms and award RFP <br />2025033 to DOF Creations, LLC. Staff also recommends the Board authorize the Procurement <br />Manager to issue a purchase order to for the County's anticipated share of the project cost, <br />conditional on approval of 80% funding by USAC. <br />141 <br />