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04ARCADIS <br />Task 3 — Implementation Scoping and Phase I Detailed Planning <br />Assuming the COUNTY chooses to proceed with the Cartegraph implementation after the demos, Task 3 will <br />begin immediately to help ensure a well-planned implementation and a clear path to success. The <br />IMPLEMENTOR will be responsible for performing the scope as developed by the CONSULTANT in this task. <br />The resulting Implementation Plan will be used by the COUNTY to negotiate the scope, cost, and schedule for <br />actual implementation by the IMPLEMENTOR. <br />Under this task, the CONSULTANT proposes the following activities to define the phases of implementation: <br />1. Define overall phasing by asset types and goals for successful CMMS implementation. <br />2. Develop "to -be" process mappings for up to 20 processes including preventive maintenance, corrective <br />maintenance, and inspections for linear and vertical assets. <br />3. Work with the IMPLEMENTOR to identify all Cartegraph CMMS modules required to meet the <br />functionality desired by the COUNTY for all phases of implementation. <br />4. Define the Phase 1 scope of implementation. <br />5. Recommend Testing Plan and training to be performed by the IMPLEMENTOR. <br />6. Recommend system acceptance criteria. <br />7. Review IMPLEMENTOR cost and schedule and advise COUNTY on potential refinements that may be <br />needed to comply with the intent. <br />Deliverables: <br />• Draft and Final Implementation Plan Memo documenting the asset types, phasing scheduled, required <br />modules, and detailed implementation scope for Phase 1 and recommended testing plan, training, and <br />system acceptance criteria. <br />• One in person workshop to present and discuss the Implementation Plan Memo. <br />Eight virtual meetings to evaluate existing business processes while concurrently developing the "To Be" <br />business processes. <br />"To -Be" Business Process Diagrams for up to 20 processes. <br />Task 4 — Allowance for Additional On -Call Assistance <br />This task provides for additional services that could include software selection if Cartegraph is not found to be an <br />acceptable solution or Phase I implementation assistance. Activities to be performed by CONSULTANT include <br />but are not limited to the following: <br />1. Alternate CMMS Selection <br />o Draft RFQ based on the Task 1 requirements that the COUNTY can include within their standard <br />procurement template. <br />o Facility review and scoring of RFQ submission <br />o Coordinate demonstrations (as defined in Task 2) for up to three of the highest scored CMMS <br />prod ucts(optiona1) <br />2. Cartegraph Implementation assistance <br />o Inventory Updates. <br />www.arcadis.com <br />