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December 20, 2024, December 31, 2024, and January 3, 2025. A second site visit opportunity was also
<br />scheduled for December 31, 2024, to encourage more bidders.
<br />Two (2) bids were received on January 23, 2025, which were publicly opened and read aloud. After initial
<br />reviews by Purchasing and IRCDUS staff for compliance with the bid submittal requirements, both bids were
<br />reviewed by KHA for completeness and accuracy relative to the bid plans and specifications with respect to the
<br />lowest, responsive, responsible bidder. Final bid results are as follows:
<br />1. Lawrence Lee Construction Services, Inc. $2,317,000.00
<br />2. Florida Design Drilling, LLC $2,357,000.00
<br />Due to the potential for scope variability (i.e., known risks) or owner -directed changes (e.g., value engineering),
<br />staff propose an additional 10%, or $231,700.00, in project reserves to cover such additional expenses. These
<br />additional expenses may become necessary to complete the project (resolve issues) or meet departmental
<br />objectives (explore opportunities). The project reserve will be managed by IRCDUS' Capital Projects Manager
<br />for the sole purpose of covering such costs over and above the contractor's bid price.
<br />With the proposed project reserve included, the proposed budget for Phase 2 of the SIR Project is
<br />$2,548,700.00. A budget amount of $3,280,099.00 for this project is included in the proposed Fiscal Year
<br />2024/2025 Potable Water and Sanitary Sewer Capital Improvements Sub -Elements (CIE) of the Indian River
<br />County 2030 Comprehensive Plan, yielding a potential budget savings of $731,399.00.
<br />BUDGETARYIMPACT
<br />Expenses, in the amount of $2,548,700.00, for this project will be recorded in the Utilities/WIP/South WTP
<br />Well S1 account, number 471-169000-22503. Since this is an operating capital project, the funds will come
<br />from fund balance. Operating funds are derived from water and sewer sales.
<br />Account Description
<br />Account Number
<br />mount
<br />tilities/WIP/South WTP Well S -1R
<br />71-169000-22503
<br />$2,548,700.00
<br />PREVIOUS BOARD ACTIONS
<br />There are no previous Board actions for the specific request in this staff report (i.e., award of bid 2025018).
<br />POTENTIAL FUTURE BOARD ACTIONS
<br />Potential changes for scope variability (known risks) or owner directed changes (value engineering) where the
<br />cumulative cost exceeds 10% of the award amount.
<br />STRATEGIC PLAN ALIGNMENT
<br />Infrastructure: Planning, constructing, managing, and maintaining critical public infrastructure in response to
<br />our current needs, future demands, and the expectations of our community; embracing innovation, technology,
<br />and resiliency.
<br />OTHER PLAN ALIGNMENT
<br />None noted.
<br />STAFF RECOMMENDATION
<br />Staff recommends that the Indian River County Board of County Commissioners award Bid No. 2025018 to
<br />Lawrence Lee Construction Services, Inc. for Phase 2 of the Upper Floridan Aquifer SIR Well Head & Raw
<br />Water Main project for $2,317,000.00 and authorize the Chairman to execute the attached sample agreement
<br />Indian River County, Florida Page 2 of 3 Printed on 4/17/2025
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