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Clean Vessel Act Grant Requirements and Instructions 1. The Clean Vessel Act (CVA) application form is an Adobe Acrobat file that allows you to submit your completed application via email. You will need Adobe Reader software to submit the application form. Visit the Adobe Reader website to download the software at no charge. 2. Review all the following requirements before completing the application form on page 4. Additional information can be found at the Clean Vessel Act website. 3. These items should be completed before submitting your application. 4. No work may be started until this office fully executes a grant agreement and has informed you that you may begin your project. Public access To receive CVA funds, publicly and privately owned facilities must provide public access to the pumpout equipment. Federal marina facilities are not eligible to receive CVA funds. Fees Fees for using the pumpout equipment cannot exceed $5 per vessel for five years following installation of your pumpout. Any fees collected should be reported to the Florida Department of Environmental Protection (DEP) and used to defray the cost of operations, maintenance and repair of the pumpout equipment. If facilities are receiving funding for operations/maintenance/repair, there should be no additional pumpout fees to the boater during the time of the agreement. Plan your project Provide a summary of your project in the application. For larger projects, please call the Clean Vessel Act grant program to discuss the project and for guidance on any additional documentation that may be needed. If you are planning a project but not yet ready to apply, please call us. We would like to learn about any future projects. Engineering plans or drawing of proposed project site Provide a drawing of your project with the proposed pumpout equipment, sanctions/connections and sewer connections marked. It can be an aerial photo or drawing from your survey or can be hand drawn. We need enough information about the project to develop your agreement and to ensure permitting requirements are met. Permits Facilities are responsible for all permits applicable to the pumpout project. Failure to obtain required permits prior to placing a pumpout system/equipment into operation can result in enforcement actions and civil penalties. Costs for permits relating to the installation of the pumpout are reimbursable up to 75%. Grantees must submit copies of applicable permit issuance and permit inspections to the CVA program to receive reimbursement for any work performed where permitting is required. Business registration Private businesses (not applicable to governmental entities) must be registered with the State of Florida, Division of Corporations/Sunbiz. If your facility has not yet registered, please register at DOS.MyFlorida.com/Sunbiz. Vendor registration All applicants for CVA grants (private businesses and governmental entities) must register with the State of Florida Department of Management Services, MyFlorida-MarketPlace vendor system. If your facility is not a registered vendor in the state of Florida, please register at Vendor.MyFloridaMarketplace.com. Insurance All facilities must be insured by carriers licensed in or eligible to do business in Florida and must maintain applicable commercial general liability, automobile liability and worker's compensation coverage. A current certificate of insurance that includes DEP as an additional insured must be submitted with the grant application. You can find more information about insurance requirements on the DEP website. If the applicant is a Florida governmental entity that is self-funded for liability insurance, then the applicant must provide in writing, on official letterhead, from the applicant's chief financial officer a statement confirming the governmental entity as self-insured. W-9 Form and Substitute W-9 All applicants (private businesses and government entities) are required to submit a copy of their W-9 form with the grant application and file the facility's substitute W-9 with MyFloridaMarketPlace. If the facility has not yet filed its substitute W-9, please file it at the Florida's Chief Financial Officer website. 161