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2025-152
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2025-152
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Last modified
7/28/2025 2:30:57 PM
Creation date
7/28/2025 2:27:03 PM
Metadata
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Template:
Official Documents
Official Document Type
Agreement
Approved Date
07/15/2025
Control Number
2025-153
Agenda Item Number
9.L.
Entity Name
State of Florida Department of Emergency Services
Subject
Updated State Funded Agreement for Emergency Preparedness and
Assistance Grant PSAP Upgrade Project, A0542
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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />RYAN L. BUTLER, CLERK <br />i. Any payment that should not have been made or that was made in an incorrect <br />amount (including overpayments,and underpayments) under statutory, contractual, administrative, or <br />other legally applicable requirements; and, <br />ii. Any payment to an ineligible party, any payment for an ineligible good or service, <br />any duplicate payment, any payment for a good or service not received (except for such,payments where <br />authorized by law), any payment that does not account for -credit for -applicable discounts; and any <br />payment where insufficient or lack of documentation prevents a reviewer from discerning whether a <br />payment was proper. <br />(g) As required by the Reference Guide for State Expenditures„ reimbursement for travel <br />must be in accord with Section 1.12.061, Florida Statutes. The Recipient must submit- submission of the <br />claim on either their local travel voucher with supporting documentation and their local travel policy, or on <br />the approved state travel voucher. <br />(5) REPORTS- . <br />(a) The Recipient shall provide the Division with quarterly reports and a close-out report. <br />These reports shall include the current status and progress of all Recipients and subcontractors in - <br />completing the work described in the Scope of Work (Attachment A) and the expenditure of funds under <br />this Agreement, in addition to any other information requested by the Division. <br />(b) Quarterly reports are due to the Division no later than forty-five (45) days after the end of <br />each quarter of the program year and shall be sent each quarter until submission of the administrative <br />close-out report. The ending dates for each quarter of the program year are September 30, December 31, <br />March 31, and June 30. <br />(c) The Close -Out. Report is due sixty (60) days after termination of this Agreement or sixty <br />(60) days after completion of the activities contained in this Agreement, whichever occurs first. <br />(d) If all required reports and copies are not sent to the Division or are not completed in a <br />manner acceptable to the Division, the Division may withhold further payments ,until they are completed or <br />may take other action as stated in Paragraph (11) REMEDIES. "Acceptable to the Division" means that <br />the work product was completed in accordance with the Proposed Budget Detail Worksheet (Attachment <br />A (2)) and Scope of Work (Attachment A). <br />(e) The Recipient shall provide additional program updates or information that may be <br />required by the Division. <br />(f) The_Recipient shall provide additional reports and information identified in the Division of <br />Emergency Management. Enterprise Solution (DEMES). <br />(6) MONITORING <br />3 <br />
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