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State (DOS) policies and guidance, local policies, or other applicable law or that has not submtted required reports or satisfied other administrative requirements for other Division of Library and huforn cation Services grants or grants from any other DOS Division will be in noncompliance status and subject to the DOS Grants Compliance Procedure. DOS Divisions include the Division of Arts and Culture, the Division of Elections, the Division of Historical Resources and the Division of L.nbrary and Innformation Services. Grant compliance issues mist be resolved before a grant award agreement may be executed and before grant payments for any DOS grant may be released. 19. Accounting Requirements. The Grantee must maintain an accounting systemthat provides a complete record of the use of all grant finds as follows: a) The accounting systemmust be able to specific* identify and provide audit trails that trace the receipt, maartenarnce and experditm ofstate finds. b) Accounting records must adequately identify the sources and application of finds for all grant activities and must classify and identify grant f rods by using the same budget categories that were approved in the grait application If the Grantee's accounting system accumulates data in a different format than the one in the gait application, subsidiary records must docurnert and reconcile the amounts shown in the Grantee's accounting records to those amounts reported to the Division c) An interest-bearing checking account or accounts in a state or federally chartered institution may be used for revenues and expenses described in the Scope of Work and detailed in the Estirrated Project Budget. d) The name ofthe accourt(s) mist include the grant award minter. e) The Grantee's accounting records must have effective control over and accountability for all finds, property and other assets. f) Accounting records must be supported by source documentation and be in sufficient detail to allow for a proper pre -audit and post -audit (such as inrvoices, bills and canceled checks). 20. Availability of State Ftimds. The State of Florida's perfomance and obligation to pay under this Agreement are contingent upon an annual appropriation by the Florida Legislature. In the event that the state finds upon which this Agreement is dependent are withdrawn, this Agreement will be automatically terminated and the Division shall have no further liability to the Grantee beyond those amounts already expended prior to the tem nation date. Such temunation will not affect the responsibility of the Grantee under this Agreement as to those finds previously distributed. In the event of a state revenue shortfall, the total Bart may be reduced accordingly. 21. Lobbying. The Grantee will not use arry grant finds for lobbying the state legislature, the state judicial branch or any state agency. 22. Independent Contractor Status of Grantee. The Grantee, ifnot a state agency, agrees that its officers, agents and employees, in performance of this Agreernerit, shall act in the capacity of independent contractors and not as officers, agents or employees of the state. The Grantee is not entitled to accrue any benefits of state en ployment, including retirenwt benefits and any other rots or privileges connected with en ployment by the State of Florida. 23. Grantee's Subcontractors.The Grantee shall be responsible for all work performed and all expenses incurred in connection with this Agreement. The Grantee may subcontract, as necessary, to perform the services and to provide comrndities required by this Agreement. The Division shall not be liable to any subcontractor(s) for any expenses or liabilities ineumed under the Grantee's subcortract(s), and the Grantee shall be solely liable to its subcontractor(s) for all expenses and liabilities incurred under its subcontract(s). The Grantee must take the necessary steps to ensure that each of is subcontractors will be deemed to be independent contractors and will not be considered or permitted to be agents, servarts, joint venturers or partners of the Division Page: 5 State Aid to Libraries Gant Agreement (FormDUS/SA02) Chapter 113-2.011(2)(a), Florida Administrative Code, Effective xx xxxx