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2025-251
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2025-251
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Last modified
11/13/2025 2:04:07 PM
Creation date
11/13/2025 2:00:40 PM
Metadata
Fields
Template:
Official Documents
Official Document Type
Grant
Approved Date
11/04/2025
Control Number
2025-251
Agenda Item Number
9.Q.
Entity Name
State of Florida, Division of Emergency Management
Subject
Approval of Expenditures of Emergency Management Program Grant (EMPG)
Federally Funded Subgrant Agreement # G0624
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A TRUE COPY <br />CERTIFICATION ON LAST PAGE <br />BUTLER, CLERK <br />viii. Attachment E — Justification of Advance Payment <br />ix. Attachment F — Warranties and Representations <br />X. Attachment G — Certification Regarding Debarment, Suspension, Ineligibility <br />and Voluntary Exclusion <br />A. Attachment H — Statement of Assurances <br />xii. Attachment I — Mandatory Contract Provisions <br />xiii. Attachment J — Financial and Program Monitoring Guidelines <br />xiv. Attachment K — EHP Guidelines <br />xv. Attachment L— Foreign Country of Concern Affidavit — Personal Identifying <br />Information Contract <br />(20) PAYMENTS <br />a. If the necessary funds are not available to fund this Agreement as a result of action <br />by the United States Congress, the Federal Office of Management and Budgeting, the State Chief <br />Financial Officer or under subparagraph (9)b. of this Agreement, all obligations on the part of the Division <br />to make any further payment of funds shall terminate, and the Sub -Recipient shall submit its closeout <br />report within thirty (30) days of receiving notice from the Division. <br />b. Invoices shall be submitted at least quarterly and shall include the supporting <br />documentation for all costs of the project or services. The final invoice shall be submitted within thirty (30) <br />days after the expiration date of the agreement. An explanation of any circumstances prohibiting the <br />submittal of quarterly invoices shall be submitted to the Division grant manager as part of the Sub - <br />Recipient's quarterly reporting as referenced in Paragraph (12) of this Agreement. <br />c. Any advance payment under this Agreement is subject to 2 C.F.R. § 200.305 and, as <br />applicable, section 216.181(16), Florida Statutes. All requests for advance payments shall be reviewed <br />and considered on a case-by-case basis. All advances are required to be held in an interest-bearing <br />account and shall not exceed fifty percent of the grant award. If an advance payment is requested, an <br />estimated expense table and justification statement shall be included in this Agreement. All advance <br />requests shall be submitted at the time of execution of the original agreement, unless an Environmental <br />Historical Preservation (EHP) review is required. If an EHP is required advance payments shall not be <br />processed until approval from FEMA has been received. Advance requests can only be made by <br />completing Attachment E and shall specify the amount of advance payment needed and provide an <br />explanation of the necessity for and proposed use of these funds. No advance shall be accepted for <br />processing if a reimbursement has been paid prior to the submittal of a request for advanced payment. <br />After the initial advance, if any, payment shall be made on a reimbursement basis as needed. <br />(21) REPAYMENTS <br />a. All refunds or repayments due to the Division under this Agreement are to be made <br />payable to the order of "Division of Emergency Management", and mailed directly to the following <br />address: <br />
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