2/4/1997 - Laserfiche WebLink

Home Browse Search

The old small machine (Model 5052), would be moved to the Housing Authority where a new machine has been approved and budgeted for ibis fiscal year. It is proposed their capital funds be used to pay for moving/setup along with maintenance and supplies on the machine during the 1996/97 fiscal year. Staff would recommend monies from Maintenance of Office Equipment line item in the Central Services budget be used to fund the new machine. This approach allows funding to come from the present budget and not require appropriation of additional fiords. SUMMARY: Presently there is a large Xerox (5 100) and a small Xerox (5052) copy machines being utilized in Central Services to provide all copy requirements for County Administration. These two machines are five years old and produce an average of 194,000 copies monthly. The cost for this service is1 9$ . 57.66 per month Staff anticipates the large machine would need to be replaced some time during the next fiscal year or soon there after with the present work load. A new Xerox (5365FIN) copier can be installment purchased to take some of the load off the larger copier (5100) and extend its life another four to five years. The monthly cost for this proposal would be $1,826.48 per month or a savings of $1,574.16 per year. Monies would come from the present operating line item budget and not require appropriation of funds. The small copier presently located in the Mail Room could be transferred to the Housing Authority, located in the Administration Buildings Annex, which would provide them a machine that would meet their needs, take some of the load off the Mail Room and save purchasing a new copier now authorized in their budget RECOMMENDATION: Staff is requesting Board approval to enter into a sixty month installment/purchase agreement with Xerox Corporation for a Xerox 5365 FIN Copier as outlined above, and requests authorization for their Chairman to execute the attached agreement' HTD/eh/copymachjan � LeRK g'k- e - � +eu-4 ,U�. ON MOTION by Commissioner Macht, SECONDED by Commissioner Adams, the Board unanimously approved entering into a 60 -month installment/purchase agreement with Xerox Corporation for a Xerox 5365 FIN Copier and authorized the Chairman to execute the Agreement, as recommended in the Memorandum. COPY OF AGREEMENT HAS BEEN PLACED ON FILE IN THE OFFICE OF THE CLERK TO THE BOARD 66 BOOK MO PAvt e3� February 4, 1997