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E. Change Order No. 1 - Barry Strock Consulting Services - Pre -Fit Analysis for Shared Computer Aided Dispatch System The Board reviewed a Memorandum of February 11, 1997: TO: Honorable Board of County Commissioners THROUGH: Jim Chandler, County Administrator FROM: Doug Wright, Director Emergency Services DATE: February 11, 1997 SUBJECT: Change Order No. 1 - Systems Consulting Contract With Barry Strock Consulting Services, Inc., For Computer Aided Dispatch System For Joint Use By Indian River County, The Indian River County Sheriffs Department, and the City of Vero Beach On December 17, 1996, the Board approved the ranking of Logistic Systems, Inc., as the top- ranked vendor for a Computer Aided Dispatch System and authorized the Chairman to execute a contract with Barry Strock Consulting Services, Inc., for the purpose of negotiating a contract for a CAD system pursuant to the Consultants Competitive Negotiations Act with Logistic System on behalf of the County. This action was taken since the City of Vero Beach had also engaged Barry Strock Consulting Services to negotiate a contract for the City and staff was working with the City on a cooperative basis with the objective of obtaining a single CAD system that could be used by both PSAP's on a cost sharing basis in lieu of two very expensive single systems. The County and the City of Vero Beach are sharing the costs of contract negotiations by Barry Strock. Mr. Strock has informed City and County staff that to mitigate the risk factor and future. financial exposure in purchasing a CAD system, a pre -fit analysis is recommended which will pre -qualify most of the major issues and cost factors that will come up during system procurement. The attached letter from Mr. Strock further defines his emphasis on .the pre -fit analysis recommendation. The anticipated additional cost for this procedure is $3,000 from each entity. County staff has been informed that the City of Vero Beach plans to proceed with the pre -fit analysis and it appears the additional funds expended on this process will be very prudent in the long term. Although Mr. Strock feels that the additional funds may not be needed, staff is seeking authorization to expend up to $3,000 in additional costs beyond the original approved sum of $10,000 for the pre -fit analysis for a common CAD system, if necessary. RECOMMENDATION: Approval of Change Order No. 1 is recommended for staff to expend up to $3,000 in additional funds to the earlier approved sum of $10,000, if necessary, for a pre -fit analysis for a common CAD system to be utilized by the County and the City of Vero Beach 9-1-1 Public Safety Answering Point. In response to Commissioner Adams, inquiry, Emergency Services Director Doug Wright explained the necessity for the pre -fit analysis which is expected to save the County money. 11 February 18, 1997 BOOK ' PN'JE�� J