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7.j. SANDRIDGE GOLF CLUB — SMYTHSYSTEMS —POINT OF SALE MANAGEMENT <br />SYSTEM <br />The Board reviewed a Memorandum of August 1, 1997: <br />'1'0: Honorable Board of County Commissioners <br />THRU: James E. qhandle�County Administrator <br />c y��� ✓ DATE: August 1, 1997 <br />FROM: Bob�IC� Director of Golf <br />SUBJ: Pro Shop Point of Sale Management System <br />In September of 1996, staff prepared a Request for Proposal (RFP) for Point of Sale, Revenue Data <br />Storage and Inventory Control Network System for the golf shop and snack bar operations at <br />Sandridge Golf Club. <br />There were two proposals received in response to RFP No. 6091. A selection committee reviewed <br />the proposals and based on ability to meet specifications at the lowest price, Smyth Systems, Inc. was <br />selected as the desired vendor to furnish all equipment, software, etc. Due to concern for funding, <br />the formal award was postponed until a later date. <br />However, the current system requires constant reptir and cannot be depended on to function as <br />required in operations of the golf course. During this budget year maintenance cost will exceed <br />$4,500. This does not include staff time due to equipment failure. <br />The proposed new system will inose efficiency, reduce man hours, reduce amual operational cost <br />and eliminate noted constant repairs.. The following is a list of estimated cost that will be eliminated <br />or reduced considerably with the new equipment: <br />1. Credit Card Machine Rental Fee $1,560.00 <br />2. Annual Player Ticket Printing 2,000.00 <br />3. Polaroid Film Annual Cost 2-000-00 <br />TOTAL SAVINGS (MINIMW $5,560.00 <br />Staff has been in contact with Smyth Systems, Inc. and confirmed they will honor their original bid <br />RECOMMENDATION <br />Staff recommends Board approval for puroase of the Point of Sale Management System from Smyth <br />Systems, Inc as a total cost of $22,050.00. <br />Monies will come from Account Number 418-236-572-066.39, Golf Course Capital <br />ON MOTION by Commissioner Adams, SECONDED by <br />Commissioner Macht, the Board (by a 4-0 vote, Commissioner <br />Ginn absent) unanimously approved the purchase of the Point of <br />Sale Management System from Smyth Systems, Inc. at a total <br />cost of $22,050, as recommended by staff. <br />AUGUST 19, 1997 WK PAGE •Jj <br />15 <br />