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DESCRIPTION AND CONDITIONS: In 1993, the Florida Legislature enacted two significant pieces of legislation to improve disaster preparedness and response capabilities throughout Florida. These bills, known as HB 911 and SB 1858, strengthen emergency management planning requirements at all levels, provide additional funding for emergency management programs, and implement numerous additional recommendations of the Governor's Disaster Planning and Response Review Committee. Included in this legislation is a funding mechanism created for local emergency management agencies and other programs in the Emergency Management, Preparedness and Assistance Trust Fund. The funding comes from an annual non-refundable surcharge of $2.00 on every new or renewal homeowner's, mobile homeowner's, tenant homeowner's, and condominium unit owner's policy, and an annual $4.00 non-refundable surcharge imposed on every new or renewal commercial fire, commercial multiple peril, and business owner's property insurance policy. Indian River County has received the above -referenced contract specifying that $119,090 in non- matching funds is available based on a formula prescribed by law and detailed in Rule Chapter 9G-19, Florida Administrative Code, and by certification of the County to employ and maintain a full-time Emergency Management Director. This year's allocation represents $101,936 provided for FY -97/98, with a deduction of $6,000 for satellite communications costs per section 9G-19.005 (3), Florida Administrative Code, and a carry-over of $23,154 from the previous fiscal year. Staff proposes to use grant funds for the following purposes: 1. Continued funding of the Emergency Management Planner position and the Emergency Management Planning Assistant detailed in the 001-238 budget approved by the Board earlier this year. 2. In anticipation of receiving this grant funding, staff submitted and received approval during the budgeting process for continuance of the 001-238 account, including operating and capital expenses. 3. Use of the balance of funds from the grant to purchase capital equipment and supplement funds already identified for shelter retrofit projects, EOC/Emergency Management office renovations, and other projects consistent with the timely completion of the attached Five -Year Strategic Plan (scope of work.) No additional funds are needed to qualify for this grant. It should be noted that funds received from the Emergency Management, Preparedness and Assistance Trust Fund may not be used to supplant existing funds. ALTERNATIVES AND ANALYSIS: The Base Grant includes a scope of work that must be completed during the term of the grant. It also provides one dedicated computer, state-owned, to be used for satellite communications between the State Emergency Operations Center and the Indian River County EOC. As previously mentioned and noted in the agreement, a deduction of $6,000 has already been made by the state for communications costs per Section 9G-19.005 (3), Florida Administrative Code. This recent legislation now included in Chapter 252, Florida Statutes compels emergency management agencies to comply with the following: 1. Work with the Department of Education and local school board to develop new design criteria to ensure that new educational facilities can serve as public shelters for emergency management purposes. 2. Serve as liaison and coordinator of municipalities' requests for state and federal assistance during pre- and post -disaster emergency operations. Identify and register persons in need of assistance and plan for resource allocation to meet identified needs. Disabled persons must be given the option of preauthorizing emergency personnel to enter their homes during search and rescue operations necessary to assure their safety and welfare. Emergency Management agencies must work with HRS, health care agencies, community-based service providers, and home health care providers to inform all their incoming clients of the registry as part of the intake process. 4. Assist in surveying facilities suitable to serve as public shelters and post -disaster community service centers. SEPTEMBER 16, 1997 0 7"� 27 �'�� DGE J d l