10/28/1997 - Laserfiche WebLink

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BACKGROUND: Last year the Downtown Vero Beach Association was approved by the Board to use the subject facility for "Christmas in Downtown 1996". Pat Brown, Chairman of this event has requested use of the Courthouse again this year for "Christmas in Downtown 1997' to be held on December 1, 1997. The Board established certain criteria that must be met in order for the Courthouse Building to be used for outside events. Staff has discussed the policies with Ms. Brown with the following results: 1. Security - Ms. Brown talked with Sheriff Wheeler and he has agreed to famish the required security. 2. Cleaning - Staff estimates cost to provide personnel to open the building and perform necessary cleaning services to cost approximately $100.00. Ms. Brown has requested these costs be absorbed by the County. 3. Ms. Brown has agreed to execute all required paperwork to effect the use of the building. ANALYSIS• Based on the above there are two approval requests of the Board from Pat Brown. One is use of the Courthouse Building for Christmas in Downtown activity and two, County to absorb all costs associated with use of the facility. RECOMMENDATION: Staff recommends Board approval of the two requests provided there is no unusual clean-up or damage to the facilities at the Courthouse. Should this occur, it is recommended that any expenses related in these two categories be billed directly back to the Downtown Vero Beach Association. ON MOTION by Commissioner Adams, SECONDED BY Commissioner Ginn, the Board unanimously approved use of the Courthouse Building for Christmas in Downtown activity and the County shall absorb all costs associated with the use of the facility provided there is no unusual clean-up or damage to the facility, any expenses for which shall be billed directly to the Downtown Vero Beach Association, as recommended in the Memorandum. 17 OCTOBER 28, 1997 BOOK JUi "