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r -I LJ • 3. APCO Institute Emergency Medical Dispatch Program: This company quoted a price of $50 per person for the initial training if taught in-house by an APCO certified EMD Instructor and $25 per person for recertification every two years. For 27 personnel the initial training expense would be $1,350 which -includes student materials. The software program expense was quoted at $2,499 with no limit on the number of consoles on which it can be installed. The guidecards were quoted at a set up fee of $250 after which each would cost $195, which can be customized for the County's use. For the seven positions, the guidecard expense would be $250 one time cost plus $195 for seven sets for a total of $1,615. Recertification would be an expense of $25 per person every two years which could be done in-house. To recap, the total initial cost for the APCO system would be 27 personnel 0 $50 or $1,350 for student materials related to training; software expense of $2,499; guidecards at $195 per set for seven sets plus a one time set up charge of $250 for a total of $1,615; and a cost of $150.00 for 15 additional sets of training materials. Total cost of the APCO Program would be $5,614. If the known overtime cost of $25,040 is added to the cost of the APCO Program, the total expense would be $30,654. If the Board approves the staff recommendation, additional copies of the guidecards and black and white student manuals would be ordered for training and display purposes for staff to use while making presentations to civic groups, condominium associations, homeowner associations, and fraternal organizations. RECOMMENDATION: Staff recommends the Board authorize sole source purchase of the APCO Institute Emergency Medical Dispatch Program which includes the guidecards, software program, student manuals, and authorization for Assistant EMS Chief Brian Burkeen, the APCO Certified Instructor on staff, to train dispatchers in-house as well as recertify the dispatchers every two years as noted above. Funding is requested as follows: ITEM:... COST APCO EMD Flip Cards Initial Setup $250 Color rack guidecard system $1,365 Black and white copies of training materials (15 @ $10.00 each) $150 APCO EMD Software $2,499 License fee per site No charge Additional computer software installation No charge Student workbooks (27 dispatchers @ $50 each) $1,350 SUBTOTAL $5,614 Overtime to train 27 current 9-1-1 dispatchers (32 hours of initial training) $25,040 GRAND TOTAL $30,654 Staff recommends funding the EMD Program in the amount of $5,614 from the E9-1-1 Surcharge Account (120-133) and $25,040 from the General Fund Contingency Account. If the Board approves of this 9-1-1 system enhancement, every effort will be made to train the appropriate staff and implement the program by July 1, 1998. April 28, 1998 71