4/28/1998 - Laserfiche WebLink

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At this time, the WTS and West Regional Wastewater Treatment plant (WRWWTp) are operating under extensions of their respective construction permits (DC31-237294 & DC31-243685). Staff anticipates that the final operating permit for both the WTS and the WRWWTP will be issued by FDEP this year. This issuance is contingent upon one year of documenting the phosphorous removal data for the WTS. The documentation of data will be complete in June of this year and will be a part of the annual operations report that will be submitted to the FDEP. At this time, staff has attempted to negotiate a revised contractual agreement with Ecotech for overall operation and maintenance of the WTS (See attached contract). This revised contract is to be performed over a one-year period (1998/99). Staff has been unable to reach a contractual agreement with Ecotech for the revised agreement and scope of services for operation of the WTS. (See attached documents, marked revised contract) Under this revised contract, Utility personnel will be responsible for the actual operation and maintenance of the WTS with the guidance of the Contractor. During the term of this contract, the Contractor will set up comprehensive sampling and training schedules as outlined in the contract. The establishment of this comprehensive training schedule and program will allow Indian River County employees to effectively operate the WTS. Additionally, under the terms of the revised contract, the Contractor will no longer be responsible for berm maintenance for the WTS. At the present time, Staff is reviewing several different options (i.e., separate outside contract, internal agreement with Road and Bridge or utilizing utility staff). A separate agenda item will be forthcoming explaining these options and Staff s recommendation. The Contractor will assist in preparing an annual report which will facilitate the issuance of the final operating permit for the WTS and the WRWWTP. The annual report will summarize the results of the monitoring program for the year. This report will include a detailed analysis of the data as outlined in the engineering report. Article 10 of the contract allows Additional Work upon receipt of authorization and Notice to proceed from the Director of Utility Services. Compensation for additional work shall be at a price negotiated between the Contractor and the County, not to exceed $5,000.00. Below are two options as related to this issue: 1. Approve the renewal of the existing contract with Ecotech Consultants, Inc. for two additional years as stipulated for the following yearly amounts (See attached documents): 1998/1999 $115,472.00 1999/2000 $ 98,026.00 2. Allow staff to re -advertise for bid the revised one-year contract for operation and maintenance of the WTS. The Staff of the Department of Utility Services recommends that the Board of County Commissioners select and approve Option No. 2; Allow staff to re -advertise for bid the revised one year contractfor operation and maintenance of the WTS. April 28, 1998 87