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<br />The original base design for the project was $10.6 million, $9.2 million for option one. As a
<br />result of effluent treatment requirements for future wet weather discharge into the Wetlands and
<br />a high level of confidence that the base design amount could be achieved, only the base design
<br />of the two possible bid scenarios in the October agenda item was bid. The bids received are as
<br />follows:
<br />WPC, Inc.
<br />Indian River Industrial
<br />Adams Robinson
<br />Milmer Construction
<br />Danis
<br />Wharton Smith, Inc.
<br />Poole & Kent
<br />R.J. Sullivan
<br />$10,954,800.00
<br />$12,341,250.00
<br />$12,687,000.00
<br />$12,688,000.00
<br />$13,100,000.00
<br />$13,172,000.00
<br />$13,233,000.00
<br />$13,744,000.00
<br />The low bidder, WPC, Inc., has demonstrated that an error occurred in his bid and has withdrawn
<br />his bid. This makes the low bid $12,341,250.00, which is $1,741,250.00 more than the base
<br />design estimate. (Please refer to the attached evaluation letter.)
<br />Meetings have been held between the Consultant, operations staff and the Department
<br />management to consider alternatives to the current bid proposal. Several strategies have
<br />emerged, among them the deferment of certain improvements, bid format restructuring, extended
<br />construction time periods, and the removal of most sole -source. items to encourage full
<br />competition between vendors.
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<br />Staff is confident that a re -bid of the project can approach the budgeted $10.6 million. The cost
<br />of re -bidding will not exceed $10,000.00 and will be included as Amendment No. 2 to the
<br />existing work authorization approved on November 14, 1995. Amendment No. 1, to add
<br />automated effluent control elements, was approved on July 8, 1997. (See attached copy of
<br />agenda item and minutes)
<br />Options:
<br />1. Award to apparent low bidder, Indian River Industrial, the contract amount of
<br />$12,341,250.00 and negotiate a change order for a reduction after award.
<br />2. Reject all bids and proceed with re -bid, as quickly as possible.
<br />The staff of the Department of Utility Services with concurrence from the Purchasing
<br />Department recommends that the Board of County Commissioners approve Option No. 2, Reject
<br />all bids and proceed with re -bid, as quickly as possible, and authorize the Chairman to execute
<br />Addendum No. 2 to the November 14, 1995 contract with Camp Dresser and McKee, Inc., for re-
<br />bid services, not to exceed $10,000.00.
<br />May 12,1998
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