6/02/1998 - Laserfiche WebLink

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�J tlic guff' portion. The list includes everything needed to operate the office. Of course, files, copy machines, the FAQ etc. will be moved from the present offices. However, new ergonomic work stations will be added to cope with the problems of long-term computer use at desks which have been modified from typewriter configurations. 3 members of his staffhave been diagnosed with carpal tunnel; one had surgery on one hand and will have 3 trigger fingers surgically corrected on the other hand. 2 others are wearing special harnesses in the evenings. He has had other complaints and, to date, 121/6 of his work staff have been diagnosed with work-related medical problems. Mr. Zimmermann continued that the computer network manager will do all the rewiring and take the computers to the new facility, hook them up and check them. He estimates that a one-week shut down will be sufficient for the move and plans to move over the Labor Day weekend. The telephone system will tie in with the switchboard in the Administration Building and the City of Vero Beach may be willing to co-op on that moving expense. The new security system will provide motion sensor equipment without charge and the fire alarm system will pinpoint the location of the fire to the station. Budget Director Joe Baird brought to his attention that approximately $80,000 of the cost cannot be paid for with sales tax dollars. It will be necessary to process a budget amendment for that $80,000. A budget amendment will be prepared for the entire amount which will show the revenue source, fees from his department. The budget amendment will be filed with the Department of Revenue which is responsible for all budget action in the Tax Collector's Office in the State of Florida. Commissioner Eggert questioned whether a projected annual operations cost had been prepared, and Mr. Zimmermann replied that no budget impact for the next year has been prepared but the rent is about $59,000 per year. Other than that, the only additional expenses will be for janitorial services and utilities. He also noted an additional point in the summary of the cost of construction which added $1 per square foot to the rental rate so that years 1 through 5 will go from $7.50 to $8.50; while years 6 through 10 will go from $8.50 to $9.50. Commissioner Ginn questioned whether this move was based on overcrowded conditions or simply to give improved services to the public. Mr. Zimmermann commented that Commissioner Ginn had been present at the talk he gave to the Taxpayers Association. He had tried to make it clear that the main purpose behind the move was to allow his department to run properly and efficiently in one configuration. He felt that he could remain in the Administration Building if the Board were JUNE 291998 • -14- •