6/9/1998 - Laserfiche WebLink

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r, 600 106 wt 82 11.D. GOLF CARTS - SOLE BRAND DESIGNATION - GO FOR RFP DECISION - GREENS' OVERSEEDING INFORMATION Sandridge Golf Club Director Robert Komarinetz reviewed a Memorandum of May 28, 1998: Date: May 28, 1998 To: Honorable Board of County Commissioners Thru: James E. Chandler County Administrator From: Robert Komarinetz, Sandridge Golf CIL Subj: Golf Carts - Sole Brana Designation - Purchase BACKGROUND Sandridge Golf Club has been in operation since 1987. During these twelve plus years of operation only Club Car with gasoline engines golf carts have been used. The first fleet, at the beginning of operations, were bid and purchased due to low bid. In 1992 when the second course was added to the Club, one hundred and fifty-six carts were purchased as a result of a Request For Proposals (RFP) which is also a bidding process. The bid was awarded based on best bid rather than low bid which is authorized by Policy. Golf carts are very crucial to revenues in they must be kept operational in order to maintain the high number of rounds of golf being played. Staff has been specially trained and an inventory of replacement parts has been purchased to keep the fleet operational at a maximum of time. This attitude has paid off in that the carts have been kept operational, a maximum number rounds have been played (during season), and the carts have lasted beyond their life expectancy. The industry standard life of a cart is four to five years maximum and our fleet is nearing the end of its sixth year of service. Keeping the carts an extra year has maximized our revenues with low maintenance costs. The cost last year was only about $210 more per cart over the average annual maintenance expense during the life of the carts. This year is the time to replace the present equipment. To keep the carts another year would not be cost effective due to excessive maintenance expense and loss of trade-in value. Revenues would be affected if we experienced excessive down time. Staff has talked with Club Car and determined the fleet can be replaced at a net cost less than the 1992 fleet was purchased if we place our order within the next thirty days. This means we can buy the carts factory direct same as a dealer. Replacement of the carts, whether leased or lease purchased, will mean an increase of the 1998-99 budget over last year. This increase would be passed on via a rate increase to patrons at an average of seventy-five cents per round. June 9, 1998 FBI