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I r- I wa 106 i , Zlt DATE: JUNE 1, 1998 TO: JAMES E. CHANDLER COUNTY ADMINISTRATOR 0 FROM: DONALD R. HUBBS, P.. -\ DIRECTOR OF UTILITY S PREPARED AND WILLIAMF. , P.E. STAFFED BY: CAPITAL PACTS CTS ENGINEER SUBJECT: GARDENIA GARDENS DEVELOPER'S AGREEMENT FINALIZATION, INDIAN RIVER COUNTY PROJECT NO. CDS/CCS 589 BACKGROUND On October 7, 1997 the Indian River County Board of County Commissioners approved a developer's agreement with Gardenia Gardens (See attached agenda item, minutes, and location map). The project is complete and the developer has requested that the County review the final construction costs and consider additional funding since construction costs were higher than the Engineer's estimate. The developer is aware that they proceeded with this construction at the increased project cost at their sole risk and without the County's concurrence. ANALYSIS The original project estimate cost $48,317.00 with the County's participation being $29,625.58. The actual bid prices were as follows: 1) Martin Paving $74,300.00 2) JoBear $84,176.00 3) Blazer $91,183.50 With the low bidder Martin Paving, the County's portion would increase to $46,147.50. The developer's portion increases from.$18,691.43 to $28,152.50 (See November correspondence from Masteller and Moler). For details of the original cost sharing agreement, please refer to Exhibit "A" of the original developer's agreement and agenda item Attached is a summary spreadsheet detailing the original and final proposed cost breakdowns. While the cost is higher than originally approved, the bid prices were all very close, giving an acceptable view of current market conditions. The main cost increase came from the increase in price for the conversion of the 6�' Avenue lift station to a manhole (item 8) and the up grade of the Rax Lift Station (item 7). These two items alone accounted for $11,852.50 of the County's cost increase. The Department of Utility Services will benefit from the work performed and will see a savings on the lift station restoration that was originally estimated at $25,000.00, along with an operational cost savings of $2,500.00fyear with the 6`" Avenue lift station now off- line. Also enclosed is the certification from the Engineer dated April 13, 1998, and the associated invoice from the developer of Gardenia Gardens Vero Beach Elderly Housing Corp. in the amount of $46,147.50. Funding for this project will be from the lift station Renewal and Replacement account. June 9, 1998 84 0 0 92