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8/4/1998
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8/4/1998
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Meetings
Meeting Type
Regular Meeting
Document Type
Minutes
Meeting Date
08/04/1998
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On June 3. 1997, the plant expansion project was awarded for construction at a cost of <br />S8.527.000.00, and more discussion took place regarding the need for additional <br />buffering. Following project award several meetings were held with County staff and <br />Bob Swift (Indian River Club General Manager). The first agreement that staff felt they <br />had reached with the Club was the planting of an additional wax myrtle hedge along the <br />property line of the plant site and also increasing the tree caliper size on the existing <br />proposed plantings. (See attached letters from CDM to the County, Bob Swift and the <br />Contractor, along with the accompanying cost quote from the contractor.) The cost <br />proposed for this was an additional 530,954.00, with Indian River Club providing the <br />maintenance and irrigation which staff agreed with. <br />.-additional discussions followed, with the Club ultimately retaining the services of a <br />landscape architect to design an alternative berm and planting scheme. We are now, <br />therefore, coming to the Board of County Commissioners for direction in the <br />implementation of the Club's proposal. <br />Several considerations must be taken into account in the decision-making process. The <br />following were considered as a basis for the options as presented: <br />1. The County is desirous of being good neighbors to Indian River Club and the <br />community at large. This was exemplified by Board approval in December 1997 to <br />expend an additional estimated 5306,000.00 to maintain a pristine oak hammock on <br />the plant site for preservation as well as buffer, and the initial agreement to expend an <br />additional 530,954.00 through the plant construction contract for more buffer. <br />'. The site plan as approved meets or exceeds all current regulations for site buffering <br />that a private entity would be required to provide. <br />3. The total proposed cost of the Club's landscape plan is 5107,413.08. The cost, if <br />funded by the Utility customers, predominantly benefits a private sector development. <br />(Please refer to the attached cost proposal.) <br />4. Indian River Club is also incurring an expense to accommodate the proposed <br />landscape plan by the relocation of tee boxes, cart paths and committing to all future <br />maintenance. <br />Options proposed are as follows: <br />A. Cost share the project with Indian River Club with the County contributing the <br />originally proposed sum of $30,954.00 toward the Club's plan, leaving the Club <br />to fund the remainder. <br />B. Remove the following items from the Club's proposal and propose that the Club <br />pay for the portion outlined below with the County to contribute the remainder of <br />the funding (i.e., $71,563.08): <br />a) Required fill $21,700.00 <br />b) Relocate fence 5,650.00 <br />c) Irrigation 8.500.00 <br />Total $35,850.00 <br />C. Propose the County pay for the entire cost of $107,413.08. <br />Staff is of the opinion that of the three options, option B is the fairest compromise to all <br />parties, should the Board agree to allocate additional funding. <br />The staff of the Department of Utility Services recommends that the Board of County <br />Commissioners approve option B. as outlined above through the issuance of a Purchase <br />Order to Indian River Club in the amount of 571,563.08 to be paid at the time of project <br />completion. <br />August 4, 1998 <br />_22_ <br />• 0 <br />
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