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• 11.B.1. EMERGENCY SERVICES PURCHASE OF CAPITAL AND OTHER EQUIPMENT UTILIZING EXISTING GRANT FUNDS FROM THE FY 97/98 EMERGENCY MANAGEMENT PREPAREDNESS AND ASSISTANCE (EMPA) AGREEMENT - FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS The Board reviewed a Memorandum of August 10, 1998: TO: Board of County Commissioners THROUGH: Jim Chandler, County Administrator„] FROM: Doug Wright, Director ' i Department of Emergency Services DATE: August 10, 1998 SUBJECT: Utilization of Existing Grant Funds from the FY 97/98 Emergency Management Preparedness and Assistance (EMPA) Agreement to Purchase Capital and Other Equipment It is respectfully requested that the information contained herein be given formal consideration by the Board of County Commissioners at the next scheduled meeting. DESCRIPTION AND CONDMONS: The Department of Emergency Services, Division of Emergency Management, presented the FY 97/98 Emergency Management. Preparedness and Assistance (EMPA) Agreement to the Board in September, 1997, and received approval to expend the funds consistent with the County/State Agreement and in accordance with the prior approved 001-238 budget for the current fiscal year. Since the 001-238 budget is approved by the Board prior to receiving final funding notice from the Florida Department of Community Affairs, staff routinely submits a very conservative budget request. The balance of funds are placed in a contingency account for capital improvements as governed by the grant and approved by the Board. The grant rules are explicit in that the eligible funding is to improve and expand the County's Emergency Management Program. It is a direct violation of the grant to use any funding to supplant local revenues, and the County is required to send a financial accounting to the State on an annual basis validating that the local emergency management funding level has not declined as a requisite for future funding. As a further condition of the grant, staff submits biannual progress reports relating to the Five - Year Strategic Plan (scope of work) found within the EMPA agreement contract. The State allows counties to carry a maximum of 25% of the annual grant award forward to the following fiscal year. Any EMPA monies in excess of the 25 % that is carried forward that are not spent by Indian River County to improve the Emergency Management program have to be returned to the State and are then reallocated to other counties to enhance their programs. It is our goal to expend the available funds in lieu of returning them to the State for other jurisdictions to benefit from our portion of the funds. Staff is respectfully requesting the Board to authorize utilization of $13,735, which is in excess of the amount that can be carried forward to FY 98-99, and which must be expended during the current fiscal year to improve and expand the Emergency Management Program, in accordance with Rule 9G-19, on the following projects: AUGUST 18, 1998 -19- • BOOK 106 FA -UE �3