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BOOR 106 FACE", Purchase four (4) additional laptop computers for the Emergency Operations Center (EOC) computer network. Staff has recently purchased software for use in the EOC during a disaster event and additional work stations are needed in order for the various responding agencies to be able to communicate with each other. This request is consistent with Goal 10. Task 1, of the Five -Year Strategic Plan. The computers can be purchased under Government Contract pricing from Compaq Government Sales at a unit cost of $2,499, for a total of $9,996. Staff is requesting authorization to purchase them from Compaq at the stated price. However, if the computers for some reason cannot be shipped timely in order to be delivered before the end of the current fiscal year, staff is requesting authorization to waive the normal bid process and purchase a comparable, competitively priced model from a non-government contract vendor because time would not permit going out to bid before the funds would have to be returned to the State. 2. Purchase four (4) PCMCIA cards at an approximate unit cost of $140, for a total of $560, and additional hubs and cabling, at a total cost of approximately $900 to enable additional connections in both the EOC and at various work stations in the emergency management office. Purchase a PC -to -TV converter at approximately $600 to enable images from the EOC computers to be projected onto a television or projection screen. This would be useful for projecting important information that needs to be brought to the attention of everyone in the EOC, including those who do not have a computer work station. 4. Purchase of four (4) additional user licenses for the four additional work stations, unit cost of $395, for a total of $1,580. ALTERNATIVES AND ANALYSIS: The allocation of funds is based on monitoring reports, and on-site inspections of the local emergency management program which is conducted by the Florida Division of Emergency Management. During the last program analysis and evaluation, the County was found to be on schedule with our current Five -Year Strategic Plan. Since staff has estimated the prices for some of the above items, it is requested that the Board authorize staff to adjust the number of items purchased in order to expend the balance of the grant funds, in lieu of returning monies to the State for reallocation. These projects are timely in that they utilize outside funding to complete projects which are recommended by the Florida Division of Emergency Management. No County funds are required to match these grant purchases. RECOAEWENDATION: Staff respectfully recommends approval of the purchase of non -capital and capital equipment to enhance the County's Emergency Management capabilities. It is also recommended that the Board authorize staff the flexibility of expending any remaining funds in lieu of returning them to the State for reallocation to other jurisdictions. AUGUST 18, 1998 -20- • 0