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1-1 ZL BID #8044 - COMMUNICATIONS RECORDING SYSTEMS - CANCEL AWARD TO AXIS TRICOMm, ING AND AWARD TO COMMUNICATIONS INTERNATIONAL The Board reviewed a Memorandum of August 25, 1998: DATE: August 25, 1998 TO: BOARD OF COUNTY THRU: James E. Chandler, County Administrator H.T. "Somiy" Dean, General Services Direct4 1` FROM Fran Boynton -Powell, Purchasing ' SUBJECT: Re -Award of IRC Bid 08044 Communication Recording Systems Emergency Services BACKGROUND INFORMATION On April 28, 1998 the Board approved the agenda item awarding the communications recording systems to the low bidder, Arcs Tmom Inc of Munni, Florida Prior to making this recommendation, staff sought and received additional mon and clarification from this vendor on the proposed piece of equipment meeting the bid specifications . Refmmce checks were conducted and this vendor received Svorable remarks from other agenaies. Since the initial iner Matin of the new recorder for the County's 911 Dispatch Center, the system has yet to be fidlly functional and staff has had to continue using the old logging recorder. It has now been determined that the unit provided by Ands Tricom Inc of Miami,. Florida does riot meet specifications as outlined in the attached correspondence. (Exhibit A). On August 17, 1998 a change order was issued and sent by certified mail to Ards Tricom Inc canceling the purchase order (#84150) in its entirety and requesting that the equipment be picked up. (Exhibit B) ANS The original Bid #8044 received responses from the following vendors: Axis Tricom Inc, Mum, Florida $40,995.00 Dictaphone Inc.. Melba une, Florida $41,378.00 Co cations International, Vero Beach. Florida $47,000.00 Note: The unit proposed by Dictaphme does not meet the required specifications as so noted on their response to this bid The unit proposed by Communications Imernadonal does mat aU the specifications. $47,000.00 551,146.00 911 120-133-519-06645 RECO ATION: Staff recommends that the original award to Antis Tricom Inc be canceled and re -awarded to Comanudcations International Inc as the sole bidder mating the specifications as set forth in the Invitation to Bid. ON MOTION by Commissioner Eggert, SECONDED by Commissioner Ginn, the Board unanimously awarded Bid #8044 for communication recording systems to Communication International, Inc., and canceled the original award to Axis Tricom, Inc.; as recommended by staff. BID DOCUMENTS WILL BE ON FILE IN ,THE OFFICE OF THE CLERK TO THE BOARD WHEN EXECUTED AND RECEIVED SEPTEMBER 1, 1998 -15- BOOK PAGE G L