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The Board reviewed a Memorandum of August 24, 1998: DATE: AUGUST 24, 1998 TO: JAMES E. CHANDLER COUNTY ADNNISTRATOR FROM: DONALD R. HUBBS, P.E. DIRECTOR OF UTILTIY' E PREPARED JAMES D. C1% AND STAFFED MANAGER OF�E_ PROJECTS BY: DEPARTMENT OF UTII.IIY SERVICES SUBJECT: SEBASTIAN WATER EXPANSION - PHASE 11-B RESOLUTION III - PURUC HEARING DMIAN RIVER COUNTY PROJECT NO. UW -97 -11 -DS BACKGROUND On August 11, 1998, the Indian River County Board of County Commissioners approved Resolutions 98-77 (Resolution I) and 98-78 (Resolution II), which contained the preliminary assessment roll and established the date of the public hearing for the subject project. Property owners have been notified of the public hearing by certified mail. Resolution 98-77 was published in the PRESS JOURNAL on August 17, 1998. (See attached agenda item and minutes for the above meeting.) ANALYSIS Design of the water distribution system is complete. Approval of the attached Resolution III will confirm and approve the preliminary assessment. An informational meeting was held for the property owners on August 25, 1998 at 7:00 p.m. in the County Commission Chambers. The attached map displays the area to benefit from the assessment project. The area to be served is located north of CR 512 and east of Roseland Road. This area includes all or portions of 41 blocks. Included are 758 lots. There are 714 Parcel IDs. Typical lot sizes are .25 acre, plus or minus. The City of Sebastian entered into an interlocal agreement with Indian River County providing for the transfer of the City of Sebastian's water and wastewater system on September 20, 1995. The agreement requires the County to extend water or wastewater transmission, distribution or collection facilities and improvements, and impose special assessments upon benefited parcels located within the incorporated area of the City. At their regular meeting of June 26, 1996, the City Council adopted Resolution No. R- 96-48 (copy attached), which waived the sixty-day notice requirement as per Section 6.07(B) of the interlocal agreement. This resolution further states that the City Council deems it in the best interest of the citizens of Sebastian that Indian River County proceed as soon as possible with the water expansion. The attached map displays the area to benefit from the assessment project. This project is to be paid through the assessment of property owners along the proposed line route. In the interim, financing will be from the assessment fund with inter -fund borrowing from the water impact fee fund (472) and operations and maintenance fund (47 1). Engineering design services and the assessment roll have been prepared by staff. Survey work was provided by Masteller, Moler and Reed, Inc. We are now ready to begin the assessment process associated with this project. The total estimated cost and amount to be assessed is $1,714,277.33. The total estimated cost per square foot is $0.208299 (rounded). The estimated cost of Phase II -B is greater than Phase II -A ($0.191713), primarily due to the cost to overlay paving of 21 intersections, where there will be necessary road cuts. This is a requirement of the City of Sebastian for roads that are classified to be in good condition. As with Phase II -A and all of Phase II, costs are estimated greater due to a higher ratio of improvements, concrete driveways, more stringent restoration specifications, and conservancy with the estimate, as well as a smaller area of property to distribute the cost over. The assessed cost, as with any project, will be regulated by the degree of competition at the bidding of the project. On August 17, 1998, a letter was sent to the City Manager, Thomas Frame, City of Sebastian with a copy of this agenda item, a map of the Phase. II -B (Phase II) project area, and a summary assessment roll schedule. The staff of the Department of Utility Services recommends that the Board of County Commissioners approve the attached Resolution M. SEPTEMBER 1, 1998 -48-