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nee 107 PALE 245 ON MOTION by Commissioner Adams, SECONDED by Commissioner Ginn, the Board, by a 3-0 vote (Chairman Tippin and Commissioner Eggert being absent), unanimously declared the items surplus and authorized their sale and/or proper disposal, as recommended by staff. 7. K. BID #9014 - READY -MIX CONCRETE - ROAD & BRIDGE DIVISION - R ussELL CONCRETE The Board reviewed a Memorandum of September 22, 1998: DATE: September 22, 1998 TO: BOARD OF COUNTY COMMISSIONERS THRU: James E. Chandler, County Administrator H T. "Sonny" Dean, General Services Direct=Al FROM: Fran Boynton -Powell, Purchasing Manage/ SUBJECT: Bid Award: IRC #9014 Annual Contract for Ready Mix Concrete Public Works/Road & Bridge Division BACKGROUND INFORMATION Bid Opening Date September 11, 1998 at 2:00 P.M. Advertising Dates: September 4 & 9, 1998 Specifications Mailed to: Three (3) Vendors Replies: Three (3) Vendors BID TABULATION LAST YEAR EXPENDITURE $19,111.00 RECOMMENDATION Staff recommends the following: • Award the bid to Russell Concrete as the overall low bidder meeting specifications as set forth in the Invitation to Bid. • Establish an Open End Contract with Russell Concrete with a not to exceed amount of $20,000.00 for the period October 1, 1998 through September 30, 1999. • Authorize the Purchasing Manager to renew this contract subject to satisfactory performance, zero cost increase, vendor acceptance and the determination that renewal of this annual contract is in the best interest of the County. OCTOBER 6, 1998 -21- • 0 Current Year Prices Russell Concrete Vero Beach, F1 CSR Rinker Vero Beach, F1 Tarmac America Melbourne, F1 Concrete, 2,500 PSI 554.00 cuvd 556.00 cued 555.00 cued $60.00 cued Concrete, 3,000 PSI $55.50 cuyd $57.00 cued 557.00 cued $61.50 cuyd Concrete, 4,000 PSI $59.00 cuvd $59.00 cavd $59.00 cuyd $63.00 cued Load Charge $50.00 each $50.00 each $75.00 each 5100.00 each Grand Total 517,645.00 518,185.00 519,410.00 $22,245.00 LAST YEAR EXPENDITURE $19,111.00 RECOMMENDATION Staff recommends the following: • Award the bid to Russell Concrete as the overall low bidder meeting specifications as set forth in the Invitation to Bid. • Establish an Open End Contract with Russell Concrete with a not to exceed amount of $20,000.00 for the period October 1, 1998 through September 30, 1999. • Authorize the Purchasing Manager to renew this contract subject to satisfactory performance, zero cost increase, vendor acceptance and the determination that renewal of this annual contract is in the best interest of the County. OCTOBER 6, 1998 -21- • 0