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• <br />ON MOTION by <br />Commissioner Adams, <br />SECONDED by Commissioner Ginn, the Board, by <br />a 3-0 vote (Chairman Tippin and Commissioner <br />Eggert being absent), unanimously awarded Bid <br />#9014 to Russell Concrete, as recommended by <br />staff. <br />BID DOCUMENTS WILL BE ON FILE IN THE <br />OFFICE OF THE CLERK TO THE BOARD <br />WHEN EXECUTED AND RECEIVED <br />7.L. BID #6010 - UTILITIES SUPPLIES & MATERIALS -UTILITIES <br />DEPARTMENT - U.S. FILTER DISTRIBUTION GRDUP <br />The Board reviewed a Memorandum of September 23, 1998: <br />TO: BOARD OF COUNTY COMMISSIONERS September 23, 1999 <br />THRU: James E. Chandler, County Administrator �� <br />MT.—Souny" Dean, General Services M-reme-1 1/ <br />Donald Hubbs, Utilities Diremr D/AH <br />FROM: Fran Boynton -Powell, PurcbasingMWa�ger' r � <br />SUBJECT: Contract Renewal for IRC Bid #6010 Utilities Supplies & Materials <br />Department of Utility Services - Annual Contract <br />It is respectfully requested the information dined herein be given formal consideration by the <br />Board of County Commissicnas at the next regular scheduled meeting. <br />DESCRIPTION AND CONDMONS <br />U.S. Filter Distribution Grown (formerly (mown as Davis Meter & Supply) was awarded the annual <br />contract for utilities supplies and materials on October 24,1995 with three (3) one year renewal options <br />starting October 1, 1996 through September 30, 1999. This contract establishes firm fixed prices for <br />furnishing utility supplies as required far operations and installation of utility facilities. One of the <br />primary objectives of this contract was to achieve cost savings by being able to maintain at existing <br />levels or reduce the amount of in-house inventory of supplies required for operation of the utility. The <br />vendor is required to maintain certain stock levels for certain materials andby <br />the utility; provide immediate documentation of ' levels at the Utilities as roughthprescribed use inventoryrequest through the use <br />of an electronic inventory management system, and, furnish an dine order entry system On an <br />average, expenditures total $550,000 per budget year. <br />In response to our renewal request for the upcoming contract year, U.S. Filter Distribution Group has <br />offered to renew this bid, IRC #6010, in its original form. This means Indian River Courcy will hold <br />its currant pricing through September 30, 1999 and will have three (3) additional one year renewal <br />options starting October 1, 1999 through September 30, 2002. <br />RECON84 NDAITON <br />Based upon the review by both the Department of Utility Services and the Purchasing Division, it is <br />staff's recommendation to accept U.S. Filter Distribution Group offer to renew IRC Bid #6010 in its <br />original form This action will insure that Indian River County will continue to purchase utility <br />materials and supplies at the most cost effective pricing levels available today. <br />OCTOBER 6, 1998 <br />-22- <br />• <br />J <br />