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0 <br />11 <br />Date: October 8, 1998 <br />To: Honorable Board of County Commissioners <br />Thru: James E. Chandler <br />County Administrator <br />From: H.T. "Sonny" Dean, Dir or /01 <br />Department of General Services <br />Subject: Board Chambers Video Projectors <br />BACKGROUND: <br />For the past three years presentations have been made in the Board's Chambers using electronic video and <br />audio equipment. In certain applications the images projected are not clear enough to be seen and <br />understood. This was especially true when transmitting computerized images. The problem is due to the <br />two overhead video projectors are not capable of high resolution projection. Resolutions is a measurement <br />used to identify the number of TV lines in a picture which determines the clarity of the picture being <br />transmitted. <br />Last month the company Central Audio Visual, Inc. Which is the vendor that famished and installed all <br />the present audio and video equipment in the chambers, demonstrated an LCD projector that is capable <br />of transmitting all images at a resolution where the definition is very clear. Computerized images are <br />equally clear as all other video transmissions. Also the picture is at such an intensity that the overhead <br />lights can remain on during a presentation. <br />In the demonstration staff requested a total price quote to replace the projectors now in the chambers. The <br />price of two LCD Projectors is $26,462.00 which includes ceiling mount brackets, cabling, amplifier, <br />connection hardware and installation. Prices are on a government contract and which excluded having to <br />bid the equipment. <br />ANALYSIS: <br />Should the decision be made to replace the video projectors the two libraries have indicated a need for the <br />old ones. They will use them to project TV video in their respective meeting rooms which is what these <br />projectors were primarily designed for. <br />RECOMMENDATION• <br />If the decision is to replace the present video projectors at this time, staff recommends purchase of the <br />LCD Data/Video XGA projectors as was demonstrated by Central Audio Video, Inc. at a price of <br />$26,462.00 as per government contract. It is recommended the Board authorize a Budget amendment <br />from optional sales tax contingencies. <br />MOTION WAS MADE by Vice Chairman Macht, SECONDED <br />by Commissioner Ginn, to approve staff's recommendation. <br />Chairman Tippin asked General Services Director H.T. "Sonny" Dean if he <br />guaranteed these projectors were going to work, and Director Dean assured him they would. <br />The Chairman CALLED THE QUESTION and the motion <br />carried unanimously. (4-0, Commissioner Eggert absent) <br />October 20, 1998 <br />59 <br />BOOK 10 PAGE�,9� <br />