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11.D. SANDRIDGE GOLF CLUB - INTERNATIONAL GOLF MANAGEMENT, INC. MAINTENANCE CONTRACT (RENEWAL) The Board reviewed a Memorandum of April 5, 1999: DATE: TO: TBRU: SUBJECT: FROM: April 5, 1999 Board of County Commissioners Mr. James E. Chan:ZINU nty Administrator INTERNATIONALAINTENANCE CONTRACT RENEWAL Bob BACKGROUND Golf Sandridge Golf Club has been under contract with International Golf Management (I.G.M.) for the grounds maintenance of the golf courses. The length of the contract was for three years beginning July 1, 1996 and ending June 30, 1999. The contract also has two (2) three year options. The price of the first year of the contract was $820,000.00. It increased two and one half (2.5%) the second year to $840,000.00 and 3% the third year to the current annual payment of $865,500.00. The contract is up for renewal July 1, 1999 and staff has been meeting with I.G.M. to discuss a contract extension. Since the beginning of the contract, the overall maintenance of the golf courses and the clubhouse area have improved immensely. However, problems had occurred during the overseed transitions from the winter rye grass to the summer Bermuda on the greens. The problem that did occur was not directly related to I.G.M.'s maintenance practices. I.G.M. did however work diligently to rectify the problems including sodding of areas at their expense. I.G.M. along with their professional staff have worked extremely hard to lessen the chance of these problems occuring in the future. Currently the golf courses are in the best playing condition ever. Staff feels that I.G.M. and it's staff can continue to maintain the golf courses and grounds at a quality level and even better than in the past. Staff also feels that I.G.M. will continue to improve the golf courses and allow the golfmg patrons a positive experience --while playing the Sandridge Golf Club. ANALYSIS Staff has met with I.G.M. for the purpose of renewing the contract for three additional years. During the negotiations, staff reviewed the contract for areas that had not been identified clearly in the original agreement. Attached is an addendum for your review identifying these items. An additional cost of $3,500.00 has been proposed for the additional maintenance of the wetland mitigation areas, lake bank mowing and pepper tree removal. This type of maintenance is required as part of the consumption use permit with St. John's River Water Management District. Previously the golf course was responsible for the charges. I.G.M. has also proposed for their maintenance service as defined in the contract an increase of 1.67% each year over the next three years. (Attached is the price proposal) APRIL 13, 1999 31 BOOK �t�U FaiGt