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11.C. EXCHANGE CLUB REQUEST TO USE COURTHOUSE <br />PARES NG GARAGE FOR JAZZ„ BLUES AND SWING <br />FEST ON NOVEMBER 6,1999 <br />The Board reviewed a Memorandum of June 28, 1999: <br />Date: June 28, 1999 <br />To: Honorable Board of County Commissioners <br />Tbru: James E. Chandler, County Administrator <br />From: Thomas W. Frame, General Services Director - -tt. ,�,j• �� <br />Subject: Request by Exchange Club to use the Parking Garage for a Jazz, Blues and Swing <br />Fest on November 6, 1999. <br />BACKGROUND: <br />On June 14, 1999, a memorandum was received from the Exchange Club of Indian River. Specifically, <br />it was to request the use of the County's Panting Garage across from the Courthouse for a proposed Blues, <br />Jazz and Swing Fest. (copy enclosed). <br />After reviewing the proposal, I wrote a letter to Ms. Nancy Richards cJo the Exchange Club on June 25, <br />1999. In essence, I have explained my intent to recommend against the proposal on the basis of safety and <br />liability. <br />ANALYSIS: <br />My recommendation is to not permit the parldng garage to be used for the use requested As indicated, the <br />basis for this recommendation is safety and liability. It was indicated, that for safety purposes, a fence <br />would be erected around the perimeter wall. My concern is that I am not convinced that this would prevent <br />those who choose to ignore the fence from sitting upon top of the wall. Should anyone sitting on the wall <br />be pushed or bumped they most likely would fall backwards and downwards twenty five feet to the <br />ground While the Exchange Chub has the best intent of insuring safety, I am not convinced that it can be <br />assured. <br />Relative to liability, the Exchange Chub has indicated that it will have both a million dollar liability policy <br />and a separate liquor liability to protect the chub. Even with the best of insurance coverages, it in no way <br />guarantees any prohibition of being included in potential lawsuits as a result of injury or death Generally, <br />a governmental agency is always perceived as having "deep pockets". <br />Finally, on the issue of the sale and consumption of alcoholic beverages, there is currently no adopted <br />policy. On the other hand, it certainly is not allowed widsout the expressed approval of the Board of County <br />Commissioners. <br />RECOMMENDATION• <br />Davy the request for the use of the Parking Garage for a Jazz, Blues and Swing Fest. <br />JULY 69 1999 <br />-65- BOOK IU J' Fmu,E 7 10 <br />